A security solicitation read into a compliance matrix, for the proposal lead who signs the response.

Proposal leads do this by hand: read the request and every addendum, pull each shall and must into a list, tie it to a section, and hunt for the terms that decide whether the job can be staffed at the price. Hours, posts, supervision and damages rarely sit together, and a response can fail on a page limit as easily as on a rate.

For the test, AI reads copies of solicitations you already answered and drafts the compliance matrix: each requirement by section, post schedule and hours as stated, licensing and insurance requirements, staffing and supervision terms, liquidated damages clauses named as fields, and the blanks and conflicts a person must resolve. It writes no answer and sets no rate. Your proposal lead decides how to respond and signs what goes out.

Hours appear more than once, and rarely the same way. Albany, Oregon's RFP 240311, revised in April 2024, says City Hall evening hours vary with the weekly meeting schedule, while its cost sheet prices those evenings at 5:00 to 10:00 p.m. on Mondays and Wednesdays. One building is the Riverfront Community Center in the notice and the Riverside Community Center in the work schedule, and it gets one patrol a night where two other sites get two. The Southern Nevada Health District's September 2025 request shows a weekly table, its weekend shifts ending at 11:59:59 p.m., that adds up to 115.5 hours. The matrix copies each version with its page and lists any mismatch without choosing.

Some buyers promise no hours at all. The State of Hawaii's RFP 22008, released in June 2022, set up a price list. Each ordering agency signs a service level agreement naming the number of guards, hours per guard, scheduled hours and a reporting address; the procurement officer can change the guard count on 24 hours' written notice, and fewer hours than the agreement called for are no ground for a price adjustment. The Judicial Council of California could reassign guards by written direction at no added cost to it and delete or modify a site's coverage on 30 days' written notice. In a dispute over hours, the Southern Nevada Health District's figures prevail, and the contractor's supervisors must review on site or check in with the district at least once a week. The matrix treats each of these as a staffing and supervision term.

Liquidated damages are read as fields, not summarized. Hawaii has two relevant clauses. Section 3.2.18.1 makes a contractor send a suitable replacement within 30 minutes when a scheduled guard fails to show within half an hour of the start time, or be liable for liquidated damages. Section 8.19 prices those damages per thirty minutes per guard for delays in completing services required at the start of the contract, which reads like a different trigger. The Judicial Council's clause runs per hour or part of an hour without guard services, with a four-hour minimum, taken as a credit on the next invoice and added to any other remedy. On a 2016 District of Columbia citywide guard solicitation, a bidder asked that damages apply only where a breach followed from negligence or a failure to follow post orders, and the District said no. Every clause gets the same fields in the matrix: trigger, amount as stated, unit, minimum, how it is collected, whether it adds to other remedies, and a note where two clauses disagree.

Licenses, insurance and format get their own rows. Albany names commercial general liability, automobile liability and one more specialty liability line, with a certificate of insurance due within seven days of the notice of award. Hawaii wants an active guard license with its Department of Commerce and Consumer Affairs and a principal guard reachable on any day of the year. Southern Nevada's eligibility section asks for a license from the Nevada Public Investigators Licensing Board and its training section names the Private Investigator's Licensing Board, so the matrix notes both names. Hawaii caps each answer at one page in 12-point Arial or equivalent, marks down anything over the limit, counts staff turnover among its scored criteria and files the no-show question under training. Albany scores 125 points, makes the cover page, table of contents, transmittal letter and disclosure statement pass or fail, and calls a proposal that merely offers to provide the services non-responsive.

Questions answered in public show where a matrix gets tested. On that District of Columbia solicitation, bidders asked why May 31, 2017 and May 31, 2018 were used interchangeably for the same training (the answer pointed to a proposed legislative change), totaled training hours differently from the District, and pointed out a site whose listed hours didn't match its current billing, which drew a revised schedule. Your reviewer checks the same kinds of things here: whether every requirement carries its section, whether each post's hours match the request, whether each damages clause has all its fields, and whether every blank or conflict reached a person. What to bid, what to charge and what to sign stay with your team, and none of this is legal advice.

Once your reviewer agrees, new solicitations get the same matrix for about 30 days.

Your proposal lead reads every matrix before anyone writes a response, and every response still goes out the way it does now, signed by your team.

Another job would be a new decision at its own price, with monthly support once this one is live.