Releases against a quoted job, drafted at the job's price and counted against what's left.

A release can be a PO, an email from the project manager or a photo of a list from the site, and it often names little more than the job and what the crew needs this week. Someone on your desk finds the job quote, prices each line from it, works out how much of the quoted quantity is still open, and keys the order with the date the crew needs it.

For the test, AI reads copies of past releases with the job quotes behind them and drafts each order: job, items, quantities, the price from the quote and a running count of what remains. A line that isn't on the quote, or that runs past it, goes to your desk with the reason. Nothing is entered anywhere.

Releases follow the inspections. Building departments inspect plumbing in stages. Augusta, Georgia, for one, calls for an underground inspection with a pressure test before backfill, a rough-in inspection before insulation covers the walls, and a final once fixtures are connected. Material moves in the same order, so a job quoted once is drawn down over months: pipe and fittings for the slab, valve bodies and carriers for the walls, china and trim at the end. The draft works out which phase a release belongs to and leaves the quote's later lines open.

Rough and trim ship months apart. Delta's MultiChoice R10000 shower valve body goes in at rough-in with a supplied test cap, so it can be pressure tested with air at 200 psi or water at 300 psi before any cartridge is in it; the cartridge ships with the trim. When the crew calls for trim on a building's showers, the release has to name trim that fits the bodies already delivered. The draft checks each trim line against the rough lines released earlier on that job.

The quote's terms set the price, line by line. A Kentucky supplier's 2024 quote, filed with the state's Public Service Commission, held PVC pipe prices for 30 days to order and 30 more to ship, other material for 90 days, and assumed the entire list would be ordered. A waterworks distributor's quote to an Arizona city priced material at the manufacturer's price in effect at shipment, said unit prices prevail over totals, and marked nonstock items that can't come back. A release in month five can fall outside some of those windows, so the draft applies your own quote's terms to each line and shows the date any window closed.

The job changes after the quote. Epicor's job management add-on for Eclipse handles this with purchase order types: a hold-for-release PO tells the vendor what the job will need without letting it ship, a release PO authorizes a shipment and creates a direct order, and a release of stocked items becomes a standard sales order instead. Change orders adjust quantities and prices, and the add-on compares the original bid totals with the job's current ones. However your system records it, the draft works from the latest accepted quantities and says when a release would push past them.

What your reviewer watches. Usually the project desk lead or the inside salesperson who owns the contractor: a release priced at the everyday account price instead of the job price, a line that was never quoted, quantities beyond what the quote allows, trim going out before its rough-in, and the job's lot price. Eclipse lets a job carry unit prices or a lot price, and how your team bills a release under a lot is a rule written into the success criteria before anything is judged.

Once your reviewer says yes against the success criteria, the same job runs on new releases for about 30 days.

Each drafted order waits for someone on your desk to approve it before it reaches your ERP, and nothing goes to a vendor or a job site without that person.

The live run's price is fixed before you sign. A next job is decided and priced on its own.