// Door and hardware distributors · Hardware schedules
Door hardware schedules, drafted from Division 08 for your detailer to check.
The specification section, the door schedule and the architect's hardware sets all describe the same openings, and they don't always agree. In a free AI proof of concept, AI drafts the schedule from copies of 20 to 30 projects your team has already detailed. Your reviewer, the person on your staff who knows this work best, sets each draft beside the schedule you actually submitted.
- Past schedules
- 20 to 30
- Detailing logins
- None
- Live schedules changed
- None
// The one job
From the project manual to a schedule built opening by opening
A detailer opens the project manual at 08 71 00, pulls the door schedule and floor plans, and reads the architect's hardware sets against every opening. One set can cover forty doors, and each of those doors still needs its own hand, size, rating and key note. The finished schedule goes to the architect for approval and comes back with comments.
In the test, AI reads copies of those same documents and drafts the schedule opening by opening: door number, set, hand, fire rating, function, finish and keying notes, each traced to the page it came from. A separate list names every conflict someone has to settle. Nothing is submitted, and your reviewer holds every draft against what your team sent.
opening by opening
// What makes it hard
Where a hardware schedule goes wrong
The set doesn't know the door. Duke University lists hardware sets by number in its door schedule, yet also has the supplier furnish whatever else the work needs, listed in a typical set or not. Missouri State wants each door's identification number, location, hand, fire rating, size and material on the schedule, in the contract documents' own sequence and door numbers. On a pair, hand has to name the active leaf: Duke's sample schedule writes RHRA and LHRA for right and left hand reverse active, BA for both active, DA for double acting. The draft keeps your contract's door numbers and lists every opening with no set, every set with no opening, and every pair whose active leaf the drawings leave unclear.
A fire rating changes the item. BHMA's terminology guide says dogging, which holds an exit device's latch bolt retracted, is not permitted on fire exit hardware. Fairfax County's Fire Marshal says listed panic hardware isn't approved for fire door assemblies, that fire exit hardware has to be labeled with the words Listed and Fire Exit Hardware and a control or serial number, and that the door's own label should show it can take that device. So a 90-minute opening on the door schedule with a dogged panic device in its set is a conflict the draft has to raise. Whether the opening complies stays with your detailer and the authority having jurisdiction.
Function numbers belong to one lock type. BHMA's certified product listings number classroom function F84 on a bored lock under A156.2 and F05 on a mortise lock under A156.13; storeroom is F86 and F07. Room names rarely settle it either. Case Western Reserve University gives maintenance, housekeeping and campus network rooms a storeroom function and leaves other rooms to review with the user, while Missouri State allows either a classroom or an office function in both offices and classrooms. The draft keeps what the set names, checks it against the lock type, and lists rooms whose name and function seem to disagree.
Accessibility lines can pull against the section. The 2010 ADA Standards put operable hardware 34 to 48 inches above the floor, time a closer from 90 degrees to 12 degrees from the latch at no less than 5 seconds, and want the bottom 10 inches of the push side smooth, with any cavity from an added kick plate capped. Missouri State's section measures sweep differently, from 70 degrees to 3 inches from the latch in at least 3 seconds. Duke keeps protection plates within 2 inches of door width on the stop side and half an inch on the pull side. The draft quotes each source and makes no call on which one controls; this page isn't code advice either.
Owners rewrite keying and products. Missouri State's keying schedule comes from the hardware supplier, but its own locksmith keys the cylinders and installs them, with one box of key blanks for every 30 cylinders. At Case Western a university security department writes the keying schedule, and restricted cylinders ship straight to the university locksmith. Duke's lock shop supplies cylinders and cores on jobs of twelve locks or fewer. An item Missouri State calls an owner's standard takes no substitution. Your reviewer will watch door numbers, sets, hands on pairs, rated openings, hinge counts by door height, closers one size up on parallel arms, and every conflict your detailer caught that the draft missed.
// What you send
Schedules your detailers already finished
20 to 30 finished schedules
Schedules as submitted, across several owners and building types. Include a job with electrified openings, one heavy on rated doors, and one the architect sent back with comments.
The documents behind each schedule
Section 08 71 00 as issued, the door and frame schedule, the floor plans your detailer used, and any addenda that changed a set or a door number.
Comments and approved versions
The architect's marked-up review and the final approved schedule, where you have them, so your reviewer can see which conflicts actually mattered.
Copies, once the NDA is signed
Exports or PDFs are enough. Nobody from Massmarket opens your detailing or estimating system, your ERP, or a manufacturer's ordering portal. Projects that can't leave the office get look-alikes, built with your reviewer.
// Before it starts
Fixed in writing before a page is copied
Your owner signs off on each of these before any project documents move.
- Your reviewer
- The owner's pick: often an AHC or your most senior detailer
- Success criteria
- In writing: which fields must match, and how conflicts get scored
- Projects
- Chosen by your reviewer, with several owners and spec writers
- Who decides
- Your detailer, on products, ratings and every conflict
- Price
- A range for running it live, agreed up front
- NDA
- Signed ahead of any copying
// How the test is judged
Your submitted schedule beside each draft
| Across the same 20 to 30 projects | Schedule your team submitted | Draft from the test |
|---|---|---|
| Openings listed, with the contract's door numbers | Completed on your projects | Completed on your projects |
| Hardware set assigned to each opening | Completed on your projects | Completed on your projects |
| Hand, on single doors and on pairs | Completed on your projects | Completed on your projects |
| Fire rating carried from the door schedule | Completed on your projects | Completed on your projects |
| Function and finish of each item | Completed on your projects | Completed on your projects |
| Keying notes on the openings they touch | Completed on your projects | Completed on your projects |
| Conflicts raised, against those your detailer raised | Completed on your projects | Completed on your projects |
| Time from a complete document set to a draft ready to check | Completed on your projects | Completed on your projects |
// After a yes
About a month of live schedules
Once your reviewer says yes, new projects get the same drafting for roughly 30 days.
Each draft waits for your detailer to approve it, and nothing goes to an architect or contractor until a person has.
Your reviewer keeps comparing drafts with finished schedules on live work. Anything further is a separate job with its own price.
// Possible next jobs
After schedules, if you want more
- 01Next
Key schedules
Keying conference notes laid out opening by opening, with change keys and masters, for your keying lead.
- 02Then
Templates for door and frame shops
The approved schedule read out as a prep list for each fabricator, so hinge, lock and closer templates reach the right shop.
- 03After that
Fire door inspection reports
Annual inspection drafts from field notes and photos, if your team also services the openings it supplied.
// One hard limit
A qualified person checks every schedule.
The proof of concept never touches your detailing, estimating or ERP system or a live schedule. It never picks a product, never assigns a fire rating, never certifies a fire door and never decides whether an opening complies. It drafts from your documents and lists what disagrees, and a qualified person on your team resolves it. Code references here are general information, not legal or code advice.
Priced per job. You get a range before the proof of concept and a fixed price before you sign.
Rob gives the range on the call, based on how many schedules you detail in a month and how many openings a typical one holds.
// Questions
Hardware schedule questions
Does this work with our detailing software?
What happens when the spec, door schedule and hardware sets disagree?
Can it handle addenda that change a set or renumber doors?
Will it substitute products or pick an equivalent?
Does it decide fire ratings or code questions?

Rob Eason, founder
// Book a proof of concept call
Start with last quarter's approved schedules.
Rob's half-hour call covers your detailers, the owners and spec writers you see most, and roughly how many schedules go out each month. Every spec section and door schedule stays put until the NDA is signed.
- Co-owned a 60-employee financial services firm and sold his share to his partner.
- Ran GOSO Technologies, a Boston solar company rated 5/5 across 24 Google reviews.
- 5/5 across 83 reviews in HighLevel's Certified Admin Directory.
- 4.3/5 from 6 Google reviews of Massmarket AI.
- Every directory and Google review, critical ones included, is shown word for word at massmarket.ai/reviews.
- Takes every proof-of-concept call himself.
