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Job 01 · Detailing desk

// Door and hardware distributors · Hardware schedules

Door hardware schedules, drafted from Division 08 for your detailer to check.

The specification section, the door schedule and the architect's hardware sets all describe the same openings, and they don't always agree. In a free AI proof of concept, AI drafts the schedule from copies of 20 to 30 projects your team has already detailed. Your reviewer, the person on your staff who knows this work best, sets each draft beside the schedule you actually submitted.

Book a proof-of-concept call30 minutes with Rob
Past schedules
20 to 30
Detailing logins
None
Live schedules changed
None

// The one job

From the project manual to a schedule built opening by opening

A detailer opens the project manual at 08 71 00, pulls the door schedule and floor plans, and reads the architect's hardware sets against every opening. One set can cover forty doors, and each of those doors still needs its own hand, size, rating and key note. The finished schedule goes to the architect for approval and comes back with comments.

In the test, AI reads copies of those same documents and drafts the schedule opening by opening: door number, set, hand, fire rating, function, finish and keying notes, each traced to the page it came from. A separate list names every conflict someone has to settle. Nothing is submitted, and your reviewer holds every draft against what your team sent.

Spec, door schedule, setsProject documents
Door no.
Section
Rating
Hardware set
ItemFunctionFinish
Illustration, not a real project
Expanded
opening by opening
Hardware scheduleDraft
Door no.
Hand
Rating
Key note
ItemQtyFinish
Made-up schedule, for illustration

// What makes it hard

Where a hardware schedule goes wrong

The set doesn't know the door. Duke University lists hardware sets by number in its door schedule, yet also has the supplier furnish whatever else the work needs, listed in a typical set or not. Missouri State wants each door's identification number, location, hand, fire rating, size and material on the schedule, in the contract documents' own sequence and door numbers. On a pair, hand has to name the active leaf: Duke's sample schedule writes RHRA and LHRA for right and left hand reverse active, BA for both active, DA for double acting. The draft keeps your contract's door numbers and lists every opening with no set, every set with no opening, and every pair whose active leaf the drawings leave unclear.

A fire rating changes the item. BHMA's terminology guide says dogging, which holds an exit device's latch bolt retracted, is not permitted on fire exit hardware. Fairfax County's Fire Marshal says listed panic hardware isn't approved for fire door assemblies, that fire exit hardware has to be labeled with the words Listed and Fire Exit Hardware and a control or serial number, and that the door's own label should show it can take that device. So a 90-minute opening on the door schedule with a dogged panic device in its set is a conflict the draft has to raise. Whether the opening complies stays with your detailer and the authority having jurisdiction.

Function numbers belong to one lock type. BHMA's certified product listings number classroom function F84 on a bored lock under A156.2 and F05 on a mortise lock under A156.13; storeroom is F86 and F07. Room names rarely settle it either. Case Western Reserve University gives maintenance, housekeeping and campus network rooms a storeroom function and leaves other rooms to review with the user, while Missouri State allows either a classroom or an office function in both offices and classrooms. The draft keeps what the set names, checks it against the lock type, and lists rooms whose name and function seem to disagree.

Accessibility lines can pull against the section. The 2010 ADA Standards put operable hardware 34 to 48 inches above the floor, time a closer from 90 degrees to 12 degrees from the latch at no less than 5 seconds, and want the bottom 10 inches of the push side smooth, with any cavity from an added kick plate capped. Missouri State's section measures sweep differently, from 70 degrees to 3 inches from the latch in at least 3 seconds. Duke keeps protection plates within 2 inches of door width on the stop side and half an inch on the pull side. The draft quotes each source and makes no call on which one controls; this page isn't code advice either.

Owners rewrite keying and products. Missouri State's keying schedule comes from the hardware supplier, but its own locksmith keys the cylinders and installs them, with one box of key blanks for every 30 cylinders. At Case Western a university security department writes the keying schedule, and restricted cylinders ship straight to the university locksmith. Duke's lock shop supplies cylinders and cores on jobs of twelve locks or fewer. An item Missouri State calls an owner's standard takes no substitution. Your reviewer will watch door numbers, sets, hands on pairs, rated openings, hinge counts by door height, closers one size up on parallel arms, and every conflict your detailer caught that the draft missed.

// What you send

Schedules your detailers already finished

Copies only
Project names can be masked
01

20 to 30 finished schedules

Schedules as submitted, across several owners and building types. Include a job with electrified openings, one heavy on rated doors, and one the architect sent back with comments.

02

The documents behind each schedule

Section 08 71 00 as issued, the door and frame schedule, the floor plans your detailer used, and any addenda that changed a set or a door number.

03

Comments and approved versions

The architect's marked-up review and the final approved schedule, where you have them, so your reviewer can see which conflicts actually mattered.

04

Copies, once the NDA is signed

Exports or PDFs are enough. Nobody from Massmarket opens your detailing or estimating system, your ERP, or a manufacturer's ordering portal. Projects that can't leave the office get look-alikes, built with your reviewer.

// Before it starts

Fixed in writing before a page is copied

Your owner signs off on each of these before any project documents move.

Terms for the schedule testSet by the owner
Your reviewer
The owner's pick: often an AHC or your most senior detailer
Success criteria
In writing: which fields must match, and how conflicts get scored
Projects
Chosen by your reviewer, with several owners and spec writers
Who decides
Your detailer, on products, ratings and every conflict
Price
A range for running it live, agreed up front
NDA
Signed ahead of any copying

// How the test is judged

Your submitted schedule beside each draft

Opening by opening
against what you submitted
Across the same 20 to 30 projectsSchedule your team submittedDraft from the test
Openings listed, with the contract's door numbersCompleted on your projectsCompleted on your projects
Hardware set assigned to each openingCompleted on your projectsCompleted on your projects
Hand, on single doors and on pairsCompleted on your projectsCompleted on your projects
Fire rating carried from the door scheduleCompleted on your projectsCompleted on your projects
Function and finish of each itemCompleted on your projectsCompleted on your projects
Keying notes on the openings they touchCompleted on your projectsCompleted on your projects
Conflicts raised, against those your detailer raisedCompleted on your projectsCompleted on your projects
Time from a complete document set to a draft ready to checkCompleted on your projectsCompleted on your projects
Blank for now. These cells fill in only after your own past projects have been run.The verdict is your reviewer's alone.

// After a yes

About a month of live schedules

Once your reviewer says yes, new projects get the same drafting for roughly 30 days.

Each draft waits for your detailer to approve it, and nothing goes to an architect or contractor until a person has.

Your reviewer keeps comparing drafts with finished schedules on live work. Anything further is a separate job with its own price.

// Possible next jobs

After schedules, if you want more

Ranked, not promised
Separate prices
  1. 01

    Key schedules

    Keying conference notes laid out opening by opening, with change keys and masters, for your keying lead.

    Next
  2. 02

    Templates for door and frame shops

    The approved schedule read out as a prep list for each fabricator, so hinge, lock and closer templates reach the right shop.

    Then
  3. 03

    Fire door inspection reports

    Annual inspection drafts from field notes and photos, if your team also services the openings it supplied.

    After that

// One hard limit

A qualified person checks every schedule.

The proof of concept never touches your detailing, estimating or ERP system or a live schedule. It never picks a product, never assigns a fire rating, never certifies a fire door and never decides whether an opening complies. It drafts from your documents and lists what disagrees, and a qualified person on your team resolves it. Code references here are general information, not legal or code advice.

Priced per job. You get a range before the proof of concept and a fixed price before you sign.

Rob gives the range on the call, based on how many schedules you detail in a month and how many openings a typical one holds.

// Questions

Hardware schedule questions

Does this work with our detailing software?
The test doesn't need it. It runs on copies of spec sections, door schedules and finished schedules, whichever program produced them. If the test passes, the live month is fitted to how your detailers already work.
What happens when the spec, door schedule and hardware sets disagree?
The draft doesn't choose. It lists each conflict with the page numbers on both sides, and your detailer decides, the same as now. Those lists are scored against the conflicts your team actually raised on that job.
Can it handle addenda that change a set or renumber doors?
Include them in the sample. Each draft shows which addendum changed a line, and a door number that appears in only one document goes on the conflict list.
Will it substitute products or pick an equivalent?
No. Each line keeps the manufacturer and designation the set names. A substitution stays with your detailer, and owner standards that rule substitutions out are noted on the openings they cover.
Does it decide fire ratings or code questions?
No. It carries the rating from the door schedule and flags hardware that looks inconsistent with it. Whether an opening complies is for your qualified people and the authority having jurisdiction, and nothing on this page is code advice.
Rob Eason

Rob Eason, founder

// Book a proof of concept call

Start with last quarter's approved schedules.

Rob's half-hour call covers your detailers, the owners and spec writers you see most, and roughly how many schedules go out each month. Every spec section and door schedule stays put until the NDA is signed.

  • Co-owned a 60-employee financial services firm and sold his share to his partner.
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  • 4.3/5 from 6 Google reviews of Massmarket AI.
  • Every directory and Google review, critical ones included, is shown word for word at massmarket.ai/reviews.
  • Takes every proof-of-concept call himself.