Fire door inspection reports, drafted from field notes for your inspector to sign.

An inspector walks the building with a door list, a gauge and a camera, works each fire door through its full close and latch, and writes down what passed and what didn't. Back at the office, someone types that into a report for the building's owner, line by line and door by door, then builds the repair quote from the same notes.

In the test, AI reads copies of those notes and photos and drafts the report and the quote behind it: each opening and its location, each listed item as your inspector marked it, each deficiency with its photo, and one quote line per deficiency at your own rates. Nothing is certified, signed or sent, and your reviewer sets every draft beside the report and quote you issued.

One door, one form, and the lines move with the edition. The Kansas State Fire Marshal's Form 817, revised March 31, 2026, wants a separate form for each fire door and runs eleven pass or fail lines under the 2010 edition of NFPA 80, from open holes through gasketing. A July 2026 article in Buildings magazine lists thirteen criteria, with a legible label and door signage among them. Which version applies turns on what the jurisdiction has adopted, so your reviewer sets the edition and the form before the first draft, and every draft keeps your inspector's answer on each line.

A gap is a number on a named edge. The same Kansas form allows at most 3/4 inch under the bottom of a door, or 3/8 inch where that bottom sits more than 38 inches above the finished floor. At the top and vertical edges and between a pair, it calls for 1/8 inch, give or take 1/16, on steel and no more than 1/8 on wood, measured from the pull face. A note that says "big gap at head" can't fill that line. Pairs with a coordinator have their own line too, because the inactive leaf has to close first. The draft carries the reading your inspector wrote and leaves a line open when the notes give no number.

Hospitals split the door list. CMS memo S&C 17-38-LSC, dated July 28, 2017, requires annual inspection and testing under the 2010 edition of NFPA 80 for all fire door assemblies in health care occupancies. Non-rated doors, including corridor doors to patient care rooms and smoke barrier doors, fall outside that rule and belong in routine maintenance, and fire door deficiencies get cited under K211. So a hospital report keeps rated and non-rated openings apart, using your inspector's own call. Life Safety Code chapters for assembly, education and day care occupancies carry a separate door inspection reference, which your reviewer can add to the form.

A missing label is not a parts line. The Steel Door Institute says a removed label can't be put back, and that holes other than fastener holes count as field modifications. Intertek's field labeling page gives the usual reasons for field work: modifications, doors that left the factory without labels, incorrect labeling, labels painted over or removed. It says a certified or listed party has to do the labeling. Each quote therefore separates what your crew can repair, what gets replaced, and what needs a labeling service, and the draft sends that last kind to a person with no price on it.

The record outlives the walk-through. The Institute notes inspection records are kept three years unless otherwise specified and acceptance test records for the life of the assembly, that deficiencies get fixed without delay, and that some authorities want them addressed within 60 days. NFPA 80 doesn't name a required certificate, though DHI runs a Certified Fire and Egress Door Assembly Inspector credential. Your reviewer will watch for a line marked without a note behind it, a deficiency with no quote line, photos filed under the wrong door, and anything that sounds like a compliance ruling. These rules are summarized for context, not as code advice.

With your reviewer's yes, new walk-throughs get the same drafting for roughly 30 days.

Every report waits for your qualified person to review and sign it, and every quote waits for someone on your team before it reaches a building's owner.

Your reviewer keeps comparing drafts with what goes out. Any further job is a separate decision with its own price.