SDS, COA and regulatory statement requests, answered from files you approved.

The requests come from every direction: a new account's onboarding packet, a plant EHS manager's yearly SDS review, a buyer's regulatory group collecting statements, a receiving clerk who wants the COA for the lot that just came off the truck. Someone finds the right producer, revision and lot, then the statement wording your company approved, and puts it all in one reply.

For the test, AI reads copies of those requests and lists every document and question in each one. It attaches the approved SDS with its revision date, the COA whose lot matches what shipped, and the signed statements that answer what was asked. Anything without an approved answer is marked for your team with the reason, and nothing is sent.

The right SDS is one specific revision. OSHA wants a US sheet in English with its 16 sections in the order the standard lists them, ending with the date of preparation or last revision, and a producer that learns significant new hazard information has three months to add it. Your library may hold the producer's sheet and your own for the same material once you repackage it. A customer with Canadian sites needs the WHMIS sheet in English and French, as one bilingual document or two sent together; either language alone does not comply. The draft names the revision it attached and says when a newer one is on file.

Sections 12 to 15 draw the questions. OSHA says it won't enforce the ecological, disposal, transport and regulatory sections because those areas sit outside its jurisdiction, yet customers read section 14 for the UN number and section 15 for TSCA status and state lists. Under the 2024 update a producer claiming a trade secret may give an ingredient's concentration as one of the ranges the standard prescribes. A customer asking for the exact formula gets that range from the draft, with a note, never an estimate.

A COA belongs to one lot and one customer's limits. The lot on the certificate should match the drum label and the packing slip, and a delivery that carried two lots needs two certificates. A customer's spec may be tighter than the producer's sales spec, or call for a test the producer doesn't report, such as color on the platinum-cobalt scale under ASTM D1209 or water by Karl Fischer titration under ASTM E203. The draft checks each reported result against the limits on file for that customer and marks anything missing or out of range; it never adds a result or reissues a certificate.

Statements rest on lists that change. A TSCA statement says whether every component is on the Inventory and designated active; since August 5, 2019, an inactive substance needs a notice to EPA before it returns to US commerce. California updates the Proposition 65 list at least once a year, and a warning is due 12 months after a chemical joins it. A REACH statement for product bound for the EU depends on who registered the substance there and on the date it was signed. Conflict minerals questions usually arrive as the Responsible Minerals Initiative's CMRT spreadsheet, or its EMRT for cobalt and mica. The draft attaches the statement your company signed and marks any dated before the latest list change your team gives us.

What your reviewer watches for. Your reviewer, usually the regulatory affairs or quality manager, looks for the slips that cost an account or invite an audit finding: a sheet at an old revision, a COA for the wrong lot, a statement written for another producer's grade, an answer that says more than your signed documents do. Requests about products you have never stocked go to a person with a note.

Once your reviewer says yes against the success criteria, new requests get a drafted reply for about 30 days.

A qualified person on your team approves every reply before a customer or a portal sees it, and every signature stays theirs. A new SDS revision from a producer joins the files the drafts draw on only after your team approves it.

The next job waits for its own decision and its own price.