Quality program files, assembled from your own records for your quality or project manager to review.

The file differs by project, but the questions stay the same. Is this job registered, and under what number? Which grade and which edition does the specification call for? When did the shop drawings go in and come back, and when did each inspection happen? Which finish, panel and laminate documents back up what was built? Your quality or project manager pulls those answers from the bid folder, the submittal log, the shop, purchasing and a long email thread.

For the test, AI reads copies of those records and assembles the file: project registration details, the grade the specification calls for, submittal and inspection dates, finish and material documents, and the items with nothing on file, each with the document it came from. It doesn't decide whether anything meets a grade or whether a product is acceptable, and nothing goes to a program office. Your reviewer sets each draft beside the file your office kept at closeout.

The project number comes first. The registration page for the Architectural Woodwork Institute's (AWI) Quality Certification Program, QCP, says anyone can start a registration, that it costs nothing, and that a six-digit number arrives by email, usually within 24 hours. It asks which version of the standards applies, the project stage, estimated dates, and contacts for the design firm, general contractor and woodworking firm, with a license number for the woodworker alone. Albuquerque Public Schools' section leaves a blank for that number and tells the architect to get it before bid. The Maryland Aviation Administration has the woodworker register right after the construction contract is awarded. QCP's published policies, in the June 2019 edition, require registration before fabrication and a signed request, form 722F011, at least 14 days before fabrication starts. The draft dates each step and marks any that came out of order.

The edition depends on the wording and the bid date. QCP's FAQ sorts it this way. A job specified to the current edition and bid between March 15, 2019 and June 1, 2020 keeps Section 10 of the second edition of the Architectural Woodwork Standards for casework instead of ANSI/AWI 0641, and one bid between June 1, 2020 and August 1, 2021 keeps that edition's Section 7 for stairs. A job that names the second edition, or went out before March 15, 2019, stays on its Sections 5 through 12. The Maryland Aviation Administration defaults to Custom grade and says Economy needs no certification. So the file quotes the specification's own words, gives the bid date, and lists any job near one of those lines.

Two inspections, and paper before each one. QCP describes a certified project as typically getting a shop drawing review and two inspections, one during fabrication and one during installation. Its policies put shop drawings, specifications and any documents changing the standards in the inspector's hands 14 days before a scheduled visit, and a project that required inspection but wasn't inspected during fabrication gets only a modified certificate, with no labels. Maryland's airport standards won't approve shop drawings without QCP labels showing the registration number, and they call for a compliance inspection report, then a follow-up site inspection and an updated report when corrections were needed. Each inspection goes on the draft with its date, report and corrections, and a job with no fabrication visit on file goes at the top of the list.

Changes only count in writing. The policies define contract documents broadly: drawings, specifications, addenda, change orders and written permission to modify a line of the standard, granted before the work or the inspection. Departures from a standard's minimums hold only when the contract documents or an accepted submittal note them clearly. If small nonconformities stay uncorrected and the design professional or owner accepts them, a certificate can issue on a Letter Accepting Variations, which moves the firm to probationary status. Closing out takes a closeout form, a statement of the final contract amount with all change orders, and a certificate of compliance, defined as a letter to the architect and signed by the firm's designated QCP liaison. The label or certificate is the firm's own statement, not the program's. The draft pairs each deviation it finds on a shop drawing with its written permission, or lists nothing on file.

Material records live in purchasing. EPA's questions and answers on its composite wood rule treat a shop that puts veneer on a regulated core as a laminated product producer, and so a fabricator, which keeps invoices, bills of lading or similar documents carrying a TSCA Title VI statement for three years and labels finished goods with its name, the month and year made and that statement. California's air board says it will accept goods labeled TSCA Title VI compliant. FSC separates full project certification from certifying named components, and says a supplier inside a project's scope needn't hold its own chain of custody certificate if its wood comes from valid holders. Oregon State also asks for fire-retardant treatment data and the treating plant's certification, and Yale names AWI finish systems TR-6 and OP-5. The draft lists each document found or missing, and your reviewer checks every date, source and gap. Nothing here is legal advice.

With your reviewer's yes, projects moving through the shop get the same file for about 30 days.

Your quality or project manager approves each file, and every form, label order and inspection request is still placed by your team.

Scoring continues on live projects. Any further job is your decision, priced separately, with monthly support once one is live.