30-min call with RobBook a proof-of-concept call
Ag retailers and farm supply cooperatives

// AI for agricultural retailers

AI for ag retailers and farm supply cooperatives, tested on tickets and contracts you already closed.

For independent retailers and cooperatives selling seed, fertilizer and crop protection and doing custom application. Start with custom application records, the applicator's ticket turned into the record and the invoice, or with grower prepay and booking contracts reconciled against what was delivered. Either one becomes a free AI proof of concept on copies of 20 to 30 tickets or contracts your office has already closed. Nobody logs in to your agronomy or accounting system. Your reviewer, whoever on your team knows that work best, makes the call on whether it passed.

Book a proof-of-concept call30 minutes with Rob
Ag retailer proof of conceptFree, one job
First job
Application records, or prepay reconciliation
From you
20 to 30 closed tickets or contracts, copied after the NDA
Systems touched
None: no agronomy, accounting or ERP login
Never
A product or rate recommended, a live record or statement changed
Reviewer
Named by the owner before day one
Price
A range first, fixed before you sign

// Jobs we would test

Four jobs between the plant and the field

Two ready to test
Two for later
JOB.01 · START HERE

Custom application records

A work order and the applicator's ticket become the application record and the invoice: field, crop, product, EPA registration number, rate, acres, wind and time, applicator license. Anything missing is listed for a person before billing or filing.

See the application records page
JOB.02 · OR START HERE

Prepay and booking contracts

What each grower booked, in product, price and quantity, set against what was delivered, with substitutions and unused balances shown on a statement for your office to check.

See the prepay contracts page
JOB.03

Supplier program and rebate claims

What a seed or crop protection supplier owes you under its programs, worked out from your sales lines and each program's terms, for the person who files them.

JOB.04

State fertilizer tonnage reports

Delivery tickets totaled by product and period into the report your state asks for, with every ticket missing a weight or an analysis listed for the person who files.

// Why these two first

A season leaves paper behind, and your closed files hold the answers

Every closed job carries its own answer. A custom application ticket has the record your office filed and the invoice the grower paid. A prepay account has the contract, the delivery tickets and the statement that closed it. A reviewer can hold each AI draft against that work line by line, with nothing new to collect. The Agricultural Retailers Association describes its retail members as cooperative and independent retailers and distributors of crop inputs, production tools and services, and these two jobs sit where product, service and a grower's account meet.

Federal rules already picture your yard. EPA's container rule, 40 CFR Part 165, applies its containment requirements, where a site has a stationary pesticide container or a dispensing area, to refilling establishments whose principal business is retail sale, to custom blenders of agricultural pesticides, and to businesses that apply an agricultural pesticide for compensation. One location can be all three in a season, which is one reason the proof of concept stays on one job at a time.

A custom blend brings its own paperwork. The same part defines custom blending as mixing pesticides to a customer's specifications, usually with fertilizer, when the blend is made to that customer's order and isn't held in inventory, among other conditions, for use on the customer's own or rented land. It must reach the end user with a copy of the labeling of each pesticide in it and a statement of the mixture's composition. Blends like that stay outside EPA's repackaging subpart, and custom blenders file no production report, so the ticket and what went with it are much of the record your office has.

Fertilizer answers to the state. Illinois's Department of Agriculture, for one, says custom blend formulas need no registration while the products in them, such as 0-0-60 or 18-46-0, do. The final licensee or registrant selling to the end user reports the tonnage, with semi-annual reports due July 30 and January 30, and a custom blend skips the inspection fee when that fee was already paid on its components. Another state's rules will read differently, so the test follows the checklist you send for each state.

Anhydrous ammonia adds equipment to the desk. North Dakota's Department of Agriculture, the state's lead agency on the product, wants every nurse tank numbered and identified with its owner's name and contact details, makes it illegal to fill a tank that doesn't conform, and points towing questions to the state transportation department's limits of 25 miles an hour and two tanks at once. Those checks stay with your staff and out of this test.

Your facility work already runs on audits. ResponsibleAg, an independent not-for-profit, assesses fertilizer storage and handling with an emphasis on ammonium nitrate and anhydrous ammonia. Each facility is assessed every three years, and a statistically valid sample gets independent verification each year. A draft that shows where every entry came from suits a business whose records already get checked by outsiders.

One limit covers both jobs. The proof of concept never touches your agronomy, accounting or ERP system or a live invoice, statement or regulatory record, and it never recommends a product or rate. It works only on copies, and a person checks every record and every statement. Nothing on this page is legal, regulatory or tax advice; your compliance lead, accountant and counsel decide what a rule requires.

// How the test runs

Three steps, one desk at a time

  1. Step 01

    Pick one job, name the reviewer

    The owner chooses application records or prepay reconciliation and names the reviewer, often the office manager who files records or the credit manager who closes prepay accounts. Written success criteria, a price range for the live job and a signed NDA all come before any copy moves.

  2. Step 02

    Drafts on copies of closed work

    Send 20 to 30 closed work orders with their tickets, records and invoices, or 20 to 30 closed prepay accounts with their contracts, delivery tickets and statements. We call this stage the sandbox: a free AI proof of concept on paper your office has already closed. A ticket or contract that can't leave your office becomes a look-alike your reviewer helps build.

  3. Step 03

    A month live, after a yes

    If your reviewer says yes, the same job runs on new work for about 30 days. A person approves each record and each statement before it is filed, billed or sent. A second job is a separate decision with its own price, and monthly support comes after that.

Priced per job. You get a range before the proof of concept and a fixed price before you sign.

Rob sets the range on the call from three counts: custom application tickets in a season, prepay accounts closed in a year, and locations that do the work.

// Questions

What ag retailers ask first

Does the test need our agronomy or accounting system?
No. It runs on copies and exports of work orders, tickets, contracts and statements, whichever system printed them. We never sign in to your agronomy, accounting or ERP software, and the live run after a yes is scoped and priced around what you already use.
Will the AI recommend a product or a rate?
No. Product and rate decisions belong to your agronomists and the label. A draft only reads what a ticket or a contract already says, and it marks anything that doesn't match for a person.
Our tickets are half handwritten and half sprayer exports. Will that work?
Yes, put both in the sample. Photos of paper tickets and exports from a sprayer controller are ordinary inputs here. A number nobody can read, or an entry nobody made, stays open on the draft for your reviewer.
We're a cooperative. Does that change the test?
Only the account details. Member and non-member accounts go through the same job, so include both if you serve both. Patronage calculations stay with your accounting staff.
Which job should a retailer start with?
Whichever is the bigger backlog. If spring application records pile up, start there; if closed-season prepay accounts are what your office can't get to, start with those. The owner picks one, and the other can follow later at its own price.
Is any of this legal, regulatory or tax advice?
No. Drafts cite the rule, label or contract behind each entry so your reviewer can check them. Your compliance lead, accountant and counsel decide how any rule applies to your business.
Rob Eason

Rob Eason, founder

// Book a call with Rob

Bring one busy week of application tickets.

A 30-minute call with Rob covering your company and role, which job you'd test first, and roughly how many tickets or prepay accounts your office closes in a season. Keep every ticket and contract until the NDA is signed.

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