Billing from scale tickets and waste manifests.

Today someone on the billing desk takes each ticket or manifest, finds the customer and the job it belongs to, works out the charges from the rate sheet, and keys the lines into your billing system.

In the proof of concept, AI works from those same documents and drafts the invoice lines on a sheet. Nothing is billed. Your reviewer sets each draft beside the invoice your team sent.

A scale ticket carries a ticket number, date and time, the truck or container, the hauler, the customer account, a material code, and gross, tare and net weights. Some sites add the origin town or county because they price or report by it. A net is only as good as its tare: weighing out empty gives a true tare, while a stored tare skips the second weighing but can go stale. Tickets from WasteWORKS, CompuWeigh, AMCS or Soft-Pak's Scale-Pak look nothing like an outside landfill's printout. And in states that license weighmasters, a ticket can be a legal weight certificate, one more reason the proof of concept never alters one.

Roll-off billing turns one ticket into several lines. The haul charge depends on container size and on whether the trip was a delivery, a swap or a final pull. Disposal may be included up to a set tonnage with an overage per ton after it, and extra rental days go on top. A trip where the can couldn't be serviced becomes a dry run charge with no ticket at all. The hard part is matching each landfill ticket to the right pull, container and customer job, when the outside site printed your company's name, not your customer's.

A hazardous waste manifest (EPA Form 8700-22) bills differently. Each waste line has its DOT description, a container count with a type code such as DM for metal drums, DF for fiber or plastic drums or CM for metal boxes including roll-offs, a quantity with a unit code such as G for gallons, P for pounds or T for tons, and up to six federal and state waste codes. Profile numbers often sit in the special handling block. If you price per drum or per ton by profile, the draft has to turn a line of drums measured in gallons into the unit you charge.

The receiving facility's discrepancy block changes the bill. It records significant differences in quantity or type, full or partial rejections, and container residues. A partial rejection ships out again on a new manifest that cites the original tracking number, so two manifests can describe one job. Since January 2025 the federal rule generally gives a facility 20 days, up from 15, to reconcile a significant discrepancy, and since December 2025 any discrepancy report goes in through e-Manifest. Rules differ by state, and nothing on this page is legal advice. The draft bills what was accepted, not what was shipped, and flags any open discrepancy.

Your reviewer will watch the pure billing calls: the bill-to party when a broker or the generator's consultant arranged the load, the rate sheet in force on the service date, minimums, fuel and environmental fees, and pass-throughs. EPA charges the receiving facility a fee for each manifest, at a rate set by how it was submitted, so if you pass that fee on, the draft should too.

A yes from your reviewer starts about 30 days of the same job on new tickets and manifests.

Every drafted line needs a yes from someone on your billing team before it lands on a customer's invoice, and the side-by-side continues.

Manifests stay read only, and nothing else is added in those 30 days.