Disposal invoices checked against your own tickets, line by line.

Each month a landfill or transfer station invoices you ticket by ticket, with a date, truck, material, tons and rate on each line. A recycling facility may send a settlement instead, a rebate or a charge per ton. Someone in AP or operations pulls your copies of those tickets, checks them against the routes that ran, and confirms the rates and fees follow the agreement.

In the proof of concept, AI runs that same check on copies and writes a difference list for each invoice: tickets it matched, tickets you hold no record of, and lines where the rate, a surcharge or the grade doesn't fit. It approves nothing. Your reviewer sets each list beside what your team flagged at the time.

The match starts with your side of each load. Drivers bring back slips or key them into the truck app, and in some hauling software those tickets sit in an unprocessed list until the office ties each one to a work order. An untied ticket makes a real load look like one you never hauled. Then come the facility's own slips: a truck you don't run billed to your account, one ticket in two periods, a light load billed at the site's minimum. Each needs that day's route record, not only the ticket stack.

Fees set by law can ride on a disposal invoice, and each one follows its own statute. In Pennsylvania, Act 101 makes the operator of every municipal waste landfill and resource recovery facility pay a recycling fee per ton, and counts three cubic yards as a ton where waste isn't weighed. The same act adds a host municipality benefit fee. The operator may pass it on as a surcharge, but only up to the fee itself, never the interest or penalties it owes for paying late. A surcharge line that doesn't track its fee is a question for the facility.

The agreement sets the rate, not the gate sheet. Some disposal agreements give a hauler a fixed per-ton rate in return for a minimum tonnage, a put-or-pay term: tons short of the commitment are owed at that rate anyway. Others raise the rate by the change in CPI on a set date each year, and a site that bills the new rate early, or misses it, is wrong either way. So the check needs each site's agreement or rate schedule.

Recycling settlements add material grades. Paper grades follow ReMA's Scrap Specifications Circular, where grade 11 is old corrugated containers and grade 54 is mixed paper, each with limits on prohibitive materials and outthrows. Cardboard from your commercial routes settled as mixed paper earns less. A contaminated single-stream load can draw a per-ton charge once it passes the contract's limit, or a reload fee if the whole load is turned away. A rebate may be set from a published price such as Official Board Markets', less a fixed deduction and a processing fee, and figured monthly, so the same tons can earn a rebate one month and an invoice the next.

Your reviewer will judge the calls only a person can make: whether a difference is worth a dispute, which division or route the cost belongs to, and whether a missing ticket is the facility's error or a slip still in a truck. Each line on the list carries its evidence.

With your reviewer's yes, the same check runs on new disposal invoices for about 30 days.

Each list reaches a person before any invoice is approved for payment, and the AI pays, short-pays and disputes nothing.

The side-by-side keeps going. Any further job is priced on its own.