AI for trucking companies, tested on settlement weeks and detention you already closed.

A leased truck runs on written terms. Apart from interchange and a few exemptions, FMCSA's leasing rules let a carrier haul in equipment it doesn't own only under a written lease that meets 49 CFR 376.12. Section 376.11 also calls for a receipt naming the equipment and the date and time possession changes hands, when the carrier takes the truck and, if the lease asks for one, when it gives it back. For an owner-operator, that lease and its addenda are the rulebook every settlement line answers to. For a company driver, the pay plan does the same job.

No two drivers have to be paid alike. Section 376.12(d) lets pay be a percentage of gross revenue, a flat rate per mile, a rate that changes with the direction traveled or the commodity, or any other method both sides agree on, written in the lease or an addendum delivered to the owner before the first trip. One settlement run can apply several formulas side by side, and each can be checked against paper your office already holds. That gives the test a clear answer key: the statement each driver actually received.

Detention sits on the same list. The lease must also say who carries the cost of fuel, fuel taxes, empty miles, permits, tolls, ferries, detention and accessorial services, plates and licenses, and who loads and unloads. A charge your billing clerk claims from a customer can therefore turn up again as a line on a leased driver's statement, and the fuel tax, permit and toll records on the later cards come from that same clause. Whichever of the first two jobs you pick, it puts the paper for the next ones within reach.

The old weeks are still on file. Under 49 CFR 395.8(k), a carrier keeps each driver's records of duty status and their supporting documents for at least six months. A recent quarter's loads, logs, statements and invoices should all be on hand, which is what a side-by-side test needs.

Driver data stays out. Those records carry personal details. Section 395.22 has an ELD driver account hold the driver's name as it reads on the license, the license number and the issuing state, while barring the license number and Social Security number from the username. Once the NDA is signed, and before anything moves, your office replaces driver names, license numbers, bank details and pay amounts with look-alikes, kept consistent so the arithmetic still checks. Classification is outside the test as well: section 376.12(c)(4) says the lease's control language is not meant to decide whether a lessor or its driver is an independent contractor or an employee. Nothing on these pages is legal, tax or employment advice.

The limit on both jobs. The proof of concept never pays or settles a driver, never bills a customer or files a claim, never changes a rate, and never contacts a driver, broker, shipper or receiver. It never logs in to your TMS, an ELD portal or a fuel card account, and it works only on copies. A person on your team decides and sends.