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Job 02 · Tool changes

// Tool and die shops · Engineering changes

Engineering change quotes, drafted from the print the tool was built on and the one that just arrived.

For contract shops that build and maintain tools for manufacturers. One job, tested on changes you already quoted. AI lays a revised part print against the print the tool was built on, lists what changed, shows which stations or details it appears to touch, and drafts the change quote for your toolmaker and estimator to price and approve.

Book a proof-of-concept call30 minutes with Rob
Past changes
20 to 30
Changes priced by AI
None
Changes accepted by AI
None

// The one job

A revised print arrives. A change list and a draft quote go to the people who price it.

A customer's engineer moves a hole, opens a radius, adds a form or revises a trim line, then sends a new print level with a request for price and timing. Somebody has to find the print the tool was actually built on, work out every difference between the two, walk the die book to see which stations and details each difference reaches, and write it up so the toolmaker can judge it and the estimator can price it.

In the test, AI works through copies of changes you already quoted and drafts the change list and the change quote: each difference between the two prints, the stations or details it appears to touch, and lines for the work that tends to follow. Whether the change can be made, how it gets built, what it costs and whether you accept it stay with your toolmaker and estimator. Nothing reaches a customer.

Two print revisionsBuilt-on level, new level
Built-on revision
New revision
Change note
Tool number
FeatureBuilt toRevised
Invented prints, no customer's part
Compared, then mapped
to the die book
Draft change quoteFor toolmaker and estimator
What changed
Stations touched
Details touched
Follow-on work
LineTo confirmPrice
Invented draft, for illustration

// What the comparison has to catch

Where a tool change quote goes wrong

The built-on print is not always the last one you quoted. A level may have been released mid-build, and the model in your shop carries edits the customer never saw. A 2013 Modern Machine Shop article on changes in die and mold work describes comparing a customer's changed geometry with two earlier versions, the shop's working one and the customer's original, so the shop's own edits survive. So every draft names the two revisions it compared and the record it took the baseline from. One stamping supplier's die standards show why that record matters: they want current engineering level X-Y-Z printouts and the N.C. and EDM wire programs delivered with the tool drawings.

A change needs a name before it needs a price. A 2005 U.S. patent on estimating die modifications, number 6,901,307, sorts each change by the feature involved and by what is happening to it: addition, deletion, expansion, reduction, shape change or transfer. Each difference in the draft carries one of those words. It then goes to your strip layout and die book and names the station that pierces that hole or trims that edge. Details can be called out by number where your die book has them, and one stamper's design standard has every steel stamped or etched with its detail number and material. The draft always says a station or detail appears to be touched, and your toolmaker confirms it.

Who started the change decides who carries it. That stamping supplier treats a builder's own departure from the approved design as a written request with no cost or timing impact accepted. A customer's revision is handled differently: its change control clause has the builder track each tool revision with timing, cost and cost breakdown, then pays for changes only after its own customer has paid, and only up to the quoted amount. So a line left off the quote can be work nobody pays for. The draft tags each line as the customer's change or your shop's request and quotes the clause it relied on, for your estimator to read.

The change doesn't end at the steel. A second supplier's die standards want the design updated after buy-off and after engineering changes, in STEP and native format, and a bill of material whose explosion drawing carries detail numbers. The stamper's standard wants the math data for replaceable details delivered before final payment and matching the current tool revision, and it holds the builder responsible for parts cut from wrong data. An automotive supplier's 2012 standard wants any tool design change after the full design review resubmitted promptly. So beyond the cut and any new details, the draft offers lines for the design update, the data sheet, spare details made to the old level, tryout, samples and the checking fixture. Your estimator keeps or strikes each one.

Your reviewer. The owner names the person who knows your changes best, often the lead toolmaker or the project manager who carries tools through the shop. They check whether the draft found every difference between the prints, named the stations your toolmaker really reworked, and offered the lines you ended up quoting. We cite these documents only to show what a draft must catch. Whether a clause binds you is for your attorney, and none of this is engineering advice.

// What you send

What each closed change left behind

Copies only
Commercial tools only
01

20 to 30 past changes

Each one with both print revisions, the customer's change note or request, and the change quote you sent. Include a change you declined and one that landed during the build.

02

What each tool was built to

Strip layouts, die book pages, the detail list or bill of material, and the record of which revision the tool was built on, copied out rather than opened in live CAD.

03

Your toolmaker's answer

Notes, marked-up prints or job cards showing which stations and details were reworked and what was cut or added.

04

Each customer's change terms

Tooling POs, die standards and change clauses for those customers, so a draft line can point to the clause behind it.

05

An NDA, then copies

Signed before a print moves. Nobody opens your shop system, touches CAD files in live use or logs in to a customer portal. If prints can't leave your building, we build look-alike changes with you.

// Before it starts

Agreed before the first change is copied

Your owner and your reviewer settle these before any customer print leaves the shop.

Before the proof of conceptOwner decides
Your reviewer
Named by the owner, often the lead toolmaker
Baseline rule
How your shop records which revision a tool was built on
Success criteria
In writing: differences that must be found, lines that must appear
Left open
Feasibility, method, hours and price
Changes
Picked by your reviewer from commercial work
Price
A range for live change quotes, given up front

// How it's scored

What your team found and quoted, beside each draft

Change by change
against your own records
Compared on the same changesWhat your team found and quotedThe AI draft
Right baseline revision named for each toolScored on your changesScored on your changes
Every difference between the two prints foundScored on your changesScored on your changes
Each difference tagged by feature and kind of changeScored on your changesScored on your changes
Stations and details named that your toolmaker really reworkedScored on your changesScored on your changes
Customer change and shop request kept apart, with the clause citedScored on your changesScored on your changes
Follow-on lines offered: design update, spares, tryout, samples, fixtureScored on your changesScored on your changes
Hours from a revised print to a draft ready for your toolmakerScored on your changesScored on your changes
Nothing is filled in yet. Cells stay empty until drafts from your own closed changes have been scored.Your reviewer owns each row and the final call.

// After a yes

About 30 days on incoming revisions

With your reviewer's approval, new revisions get the same comparison and draft change quote for about 30 days.

Your toolmaker confirms what the change touches and how it gets made, your estimator prices it, and a person approves every quote before it reaches a customer. The scoring table stays in use through the month.

// Later, ranked

Where change quotes could lead

Ideas, not commitments
Each priced separately
  1. 01

    Die repair quotes

    Damage notes and photos on a customer's tool written up as findings and replacement details for your tool room lead.

    Next
  2. 02

    Buy-off and delivery packages

    The updated design, material list and sample reports checked against each customer's list when a tool ships.

    Then
  3. 03

    Tool revision history

    Every change on a tool gathered into one record, so the next comparison starts from the right level.

    After that

// One hard limit

It never accepts a change or decides how a tool gets modified.

The test stays away from your shop system, from any CAD file in live use and from every live quote. It never prices a tool, decides how a die is built or reworked, or accepts a change for your shop. The comparison is a draft for a toolmaker and an estimator, who make every build decision and approve every quote. Defense and aerospace work stays out.

Priced per job. You get a range before the proof of concept and a fixed price before you sign.

The range turns on how many customer revisions reach your shop in a month and how many tools each one affects.

// Questions

Engineering change questions

Can it tell us whether a change can be made in the existing die?
No. It lists each difference and the stations or details it appears to reach. Whether the steel can be reworked, replaced or rebuilt is your toolmaker's call.
One of our prints is a scan and the other is a clean PDF. Will that work?
Put that situation in the sample, since it happens. If a scan can't be read clearly, the draft says which area it couldn't compare and holds it for your reviewer rather than guessing.
How does it know which print a tool was built on?
From your records: the job file, the die book or the revision noted at run-off. Before the test your reviewer writes down how your shop keeps that. Where the record is missing, the draft asks instead of assuming.
What about changes that land during the build, before run-off?
Put some in. Each draft states what stage the tool had reached, as far as your records show it, because your estimator will treat a change at design review differently from one after run-off.
Will our customers see any of this?
No customer hears from us at any point. During the test, drafts go only to your reviewer. In the live month a person at your shop approves each quote and sends it the way you do now.
Rob Eason

Rob Eason, founder

// Book a proof of concept call

Start with last quarter's print changes.

Thirty minutes with Rob about your shop, your role, the changes you'd test and how many revisions come in each month. Both print revisions stay with you until the NDA is signed.

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