AI for sitework contractors, tested on haul tickets your office already matched.

A load gets proved at both ends. A 1986 Federal Highway Administration memo on weighing programs says source documents such as haul tickets should be validated by the state where a load starts and again on the project that accepts it, unless an approved alternative applies, most often bonded weighmen. That same two-ended question lands in your office every week: did this load leave the pit, did it reach this job, and is it on the invoice once.

The ticket isn't always on the truck. Tennessee's special provision on measurement lets rock from the excavation, or from a temporary source feeding only that project, be weighed by a computer system on a front-end loader. Its tickets stay on a continuous roll in the loader, stamped and signed by a certified public weigher, and go to the engineer's representative when the day ends. At the delivery end an inspector logs each haul unit and its arrival time, and if that log and the roll disagree, the log governs. Anyone checking those loads later is matching a roll to a log, one truck at a time.

Paving crews are already half electronic. A May 2025 Virginia DOT special provision requires electronic weigh tickets for asphalt plant mixtures and leaves them optional for everything else, with scale data that can't be altered and a department representative marking each load delivered once it is confirmed on site. A single job can close with portal exports for asphalt, paper for stone and fill, and a foreman's count for trucks that never crossed a scale. Your closed files show how your own office handled that mix, which is why they make a fair test.

Whose truck it was can matter. On federally assisted jobs, 49 CFR 26.55(d) ties a disadvantaged business's trucking credit to who owns and operates the truck and who employs the driver. The firm has to run at least one fully licensed, insured truck of its own on the contract, and trucks leased with drivers from a non-certified firm earn credit only up to a limit, after which just the fee or commission counts. The truck number on a ticket is the thread back to all of that. Nothing in the proof of concept decides credit, but its draft keeps each truck tied to the hauler that billed it.

Quantities end in a deadline. Alabama's construction manual has the department send the contractor a list of final quantities within 60 calendar days of the acceptance inspection, then gives the contractor 45 calendar days to concur or disagree in writing. Silence counts as acceptance. A month-by-month sheet showing what backs up each item is what you want in hand on the first of those days, and your past sheets show whether a draft could have built it.

The next jobs sit on the same desk. Georgia's one-call center says a locate ticket is valid for 30 calendar days, that work running longer needs an update on the date printed on the ticket, and that anything older needs a new ticket. A long utility run outlasts several of them. Those tickets and your stormwater inspection notes are natural later tests, once a first job has earned its place. The rules named on this page differ by state and contract, and nothing here is legal advice.