Owner statements, packaged with invoice backup for your accountant to check.

Once rent posts and the month's bills are paid, your system can print an owner statement. The package an owner opens takes more: often a twelve-month income statement, the invoice behind each repair, and a few lines on why the distribution dropped and what work is still open. For an owner with many doors, your accountant reads that stack page by page.

For the test, AI builds that package from copies of the reports and bills behind statements you already sent. It drafts the package: the statement as printed, backup for every bill paid in the period, notes on repairs over budget or past the owner's repair limit, open work orders, and a check that fee, reserve and distribution add up. We call this step the sandbox. No owner sees a draft.

The distribution is more than rent minus bills. It starts from cash collected, takes out bills paid, the management fee and any leasing or renewal fee, and holds back the reserve the agreement sets. Buildium's guide to owner distributions adds minimum cash balances, owner contributions and chargebacks, and notes that an approved bill not yet paid can be held back now or deducted next month. The draft rebuilds the distribution from those parts and flags any statement where they don't add up.

The fee follows the cash. The management fee is usually charged on rent collected, not rent billed, so a late payment carries its fee into the next month. Some agreements add a flat fee, a maintenance markup or an inspection charge. The draft checks the fee against each owner's terms and the collected figure your system reports. It never writes or changes a rent line.

The statement has to agree with the trust account. Owner money sits in a trust account, and each statement's ending cash should match that owner's ledger. California's Department of Real Estate, in Regulation 2831.2, requires a broker to reconcile each owner's separate record against the record of all trust funds received and paid out at least monthly. A statement that doesn't tie is a reconciliation problem, not a formatting one, so the draft stops and flags it.

Backup goes by payment date. Owner statements are often kept on a cash basis, so backup follows the bills paid in the period, not the bills entered. An invoice keyed on the 28th and paid on the 3rd belongs in next month's package. A property held by two owners splits the distribution by ownership share, and the draft keeps that split the way your system does.

Year end reads the same numbers. IRS instructions say a property manager must use Form 1099-MISC to report the rent paid over to the property owner, and the owner's preparer reports expenses on Schedule E lines such as cleaning and maintenance, repairs, supplies, utilities and management fees. The expense accounts on each monthly package matter long after the month.

When your reviewer agrees, the job runs on live month-end for about 30 days, for the owners you pick.

Every package waits for your accountant to approve it before it reaches an owner or the portal. Your team still releases each distribution on its agreed schedule. No second job starts that month.