HOA board packets, drafted from your books for the community manager to check.

Once an association's books close, someone pulls the same stack for its board: balance sheet, budget comparison, operating and reserve bank reconciliations, check register, general ledger. A community manager then explains the big variances, totals what moved in and out of reserves, and files each paid invoice behind the register before the treasurer asks.

For the test, AI does that assembly from copies of the reports and invoices behind packets you already delivered. It drafts the packet: reports in each board's order, notes on the lines your threshold catches, a reserve summary, and backup in register order with gaps marked. We call this the sandbox. No board sees a draft.

What the board must review. California's Civil Code 5500 has a board review, every month, reconciliations of the operating and reserve accounts, operating actuals against the budget, the bank statements, an income and expense statement for both funds, the check register, the general ledger and the delinquent assessment receivable report. Section 5501 lets each director review alone, or a subcommittee of the treasurer and at least one other director, ratified at the next board meeting. Other states and governing documents differ, so the draft follows each board's own list.

Variance notes. A budget comparison usually shows the month and the year to date, each with actual, budget and variance. Most management companies set a threshold, and each note has to give the reason: a water bill that covered two billing periods, an annual premium that landed in one month, a repair the board approved last meeting. The draft writes notes from the general ledger detail and the invoices, and marks any variance it can't explain instead of guessing.

Reserve activity. The reserve page runs from the opening balance, adds the transfer in from operating and the interest earned, which normally stays in reserves, and subtracts spending by component. When a reserve project was paid from the operating account, a due-to and due-from balance sits between the funds until it is cleared, and the packet should show it. California's Civil Code 5515 allows a temporary transfer from reserves to operating only after a meeting notice, with a written finding in the minutes and repayment within one year, so that transfer gets its own line.

Backup against the register. Treasurers want the invoice behind each check and electronic payment. The draft pairs every disbursement with its invoice and approval and lists what doesn't match: a payment with no invoice, an invoice paid twice, a card statement with no receipts, a vendor paid from the wrong association's account. It never rules on whether a payment was proper.

Every board wants its own packet. AppFolio lists board member packets among its community association reports, and other systems print similar bundles. The notes, the reserve summary, the backup check and the cover memo are still left to your staff. Section order, fiscal year and threshold are set per association.

With your reviewer's yes, the job runs on live month-end for about 30 days, for the associations you choose.

Each draft waits for a community manager to check and release it. Your team still adds the delinquency report and delivers the packet the way each board gets it now. No other job starts that month.