Cooperative and GPO sales reports, drafted from your invoices and checked against the ones you filed.

Today the work starts with an invoice export. A contracts coordinator filters it to the accounts that buy under each contract, separates their contract purchases from everything else they bought, adds credits and rebills, matches each bill-to to the program's member list, works out the fee where the contract sets one, and rebuilds the result in whatever layout that program wants.

For the test, AI reads copies of the same history and drafts each report in the program's own layout: the member as the program names it, invoice and purchase order numbers, dates, items, quantities, the price billed beside the awarded price, and a fee column worked from the rate written in the contract you send. Lines it can't place go on a short list with the reason. Nothing reaches a program, a portal or a member.

Every program keeps its own quarter. The Suburban Purchasing Cooperative, a joint purchasing program for Illinois local governments, runs its fiscal year from May 1 to April 30, so the first quarter of its janitorial and office supplies contract #189 closes on July 31, with report and payment due within 30 days. Idaho's participating addendum to one NASPO ValuePoint master agreement starts its quarters on July 1, counts sales net of credits, calls the filing a summary usage report, and wants a 0 for a quarter with no purchases. ESC Region 13's cooperative in Texas counts an invoice in the quarter it was sent, dated MM/DD/YYYY, and dates a change to an earlier quarter's invoice on the day of the adjustment. The draft takes each program's calendar and date rule from its contract and lists the invoices it held for the next period.

A GPO may count payments, not invoices. The supplier exhibit of The Resource Group, a health care GPO, revised in February 2026, builds its sales data record from what customers paid during each fee payment period, with the month the payment arrived in a column of its own. It asks for a row for every invoice line, rows that add up to what was paid on that invoice in the period, credits as a negative quantity at a positive unit price, and money in whole cents with no dollar sign. One invoice can therefore land in this quarter's cooperative report and next quarter's GPO report. Wherever a program counts cash, the draft takes payment dates from your receivables export.

The member has to be named the program's way. ESC Region 13 wants the member's name exactly as it appears on the purchase order, with no address or contact, and the purchase order number the customer issued, or the payment transaction number for a card payment taken with the order. The Resource Group asks for a member ID from its vendor participant roster. Pennsylvania's COSTARS program lets only entities registered with the Department of General Services buy from a contract, and its supplier guide has the supplier confirm membership on the program's online list of current members. The draft matches each bill-to to the roster you send for that period and lists every buyer it can't find. Whether a buyer belongs on the contract stays with your contracts manager.

One contract can split into several reports. Contract #189 piggybacks on the National Cooperative Purchasing Alliance agreement with OMNIA Partners, awarded by Region XIV Education Service Center in Abilene, Texas. Its May 2025 letter has janitorial and office supply purchases reported on separate Excel spreadsheets, and sets a different fee for products it places outside the program, such as furniture, promotional items, clothing and printing. Idaho's form breaks purchases out by entity type: state agency, higher education, K-12, city, county and other. The draft sorts each line into the categories its program names and shows the fee the contract's own rate gives on that line. A line whose category is unclear goes to your reviewer with the fee left empty.

GPOs rarely want the same file. The Health Industry Distributors Association notes that distributors as well as manufacturers may pay GPOs administrative fees on sales of contracted products, and that each GPO has traditionally asked for different data in different formats; its standard template came out of a two-year pilot. Under the federal safe harbor for GPO fees, 42 CFR 1001.952(j), a GPO tells each health care member in writing, at least yearly, what it received from each vendor on that member's purchases, which only works when sales arrive sorted by member. Your reviewer, usually the contracts manager, checks periods, members, prices, credits, categories, the fee column and every line held back.

If your reviewer says yes against the success criteria, the same job drafts the reports that come due over the next 30 days or so.

A person on your team checks each one, confirms the fee and files it through the program's own channel.

A next job is its own decision with its own price.