Carrier invoices checked against the load before anyone pays them.

The invoice comes in by email, through your carrier portal, or on a factoring company's schedule next to other loads it bought. Your carrier pay clerk finds the load, opens the rate confirmation, checks that the POD is in, compares every line, confirms who should be paid, and approves it for the next pay run or holds it.

In the sandbox, our name for the free proof of concept, AI runs that same check on copies of invoices your team already paid. For each one it drafts an approve or hold decision with every difference written out. Nothing is approved, scheduled or paid. Your reviewer lines each draft up against what your team actually paid, short-paid or held.

Who gets paid. When a carrier factors, you receive a notice of assignment telling you to pay the factoring company instead. The Uniform Commercial Code, in section 9-406, says that once you have been notified of an assignment, paying the carrier no longer settles what you owe, so a check sent to the old payee can mean paying the same load twice. Factoring guides tell brokers to keep paying the factor until it sends a letter of release, and a carrier switching factors should bring a release from the old one with the new notice. Two live notices for one carrier means holding its invoices. The draft names the payee it would use and the document that says so.

Is this the carrier you booked? The legal name, MC or DOT number and remit-to on the invoice should match the carrier on the rate confirmation and the record your team made at onboarding. An invoice for the load from a different authority can mean it was brokered again without your knowledge. Payment instructions that differ from your carrier record are held, every time; the draft never takes a payee or bank detail from the invoice itself.

Money the carrier already got. Brokers often put money in a driver's hands before any invoice exists: a fuel advance, or a lumper paid at the dock, sent as a Comchek Express Code or an EFS money code. That money comes off the settlement, and so can the fee for issuing the code, if your terms put it on the carrier. A carrier that paid a lumper itself bills it back with the receipt. A carrier whose lumper you paid by code shouldn't bill it at all. The draft lists every advance it found against the load and the code it matched.

Extras and payment terms. Rate confirmations often say a charge that isn't on them needs approval in writing, so a detention or extra-stop line on a carrier invoice is checked for that approval: an email, or a note in the load from the rep who gave it. A charge with no approval is held, not cut, and your clerk decides. The draft also applies the terms each carrier chose, standard or quick pay, and notes an open cargo claim on the load without deciding whether your carrier agreement lets you hold pay for it.

Duplicates, and what your reviewer watches. One load can be billed twice: by the carrier and again on a factor's schedule, or resent under a new invoice number after a short pay. The draft checks each invoice against everything already paid on that load. Your reviewer, the person who knows carrier pay best, usually the carrier pay lead or AP manager, looks hardest at the payee calls, the advances taken off, and any charge approved with no approval on file.

When your reviewer says yes against the success criteria, the same check runs on new carrier invoices for about 30 days.

Each draft waits for your carrier pay clerk to approve it, a person releases every payment, and a held invoice stays held until someone clears it. Payee and remit-to changes stay with whoever runs carrier setup.

No second job joins those 30 days. If one follows, it is priced by itself.