Proposal and qualifications drafts from your own past submissions.

A request for qualifications or a request for proposals arrives with a due date. Today a marketing coordinator reads it, builds the outline, pulls the right resumes and project sheets, and rewrites them for this client, while a project manager writes the approach.

In the proof of concept, AI reads the same old solicitation and drafts the response from your own material: a list of every requirement, the outline in the client's order, and resumes and project descriptions fitted to the selection criteria. The reviewer then reads the draft beside what you actually submitted.

Federal work runs on the SF 330. Part I covers the one contract, in Sections A to I. Section E holds a resume for each key person, and each resume lists up to five relevant projects. Section F presents ten example projects unless the agency asks for a different number. Section G is a matrix showing which key people worked on which example projects, so E, F and G have to agree with each other. Section H answers any selection criteria the other sections don't cover, and Section I is signed by an authorized representative of the prime firm, attesting that the information is current and factual. Part II gives general qualifications, one for each firm or branch office with a key role. Several state and local agencies use the same form.

Selection is on qualifications, not price. Under the Brooks Act and FAR Part 36, a federal agency ranks at least three firms on demonstrated competence against the criteria it published, then negotiates a fair and reasonable price starting with the top-ranked firm. Nearly every state has its own version, often called a mini-Brooks Act. So on public pursuits the draft is judged on how well it answers the published criteria. Private clients and some local owners do ask for a fee, and that number stays with your principals. None of this is legal advice; each solicitation sets the rules for its own selection.

Your own material is the source, and it's rarely tidy. The same project shows up with a different cost or completion year on two project sheets. A resume exists in five versions, written for five clients. People have left; titles have changed. Proposal tools that draw on your records, Deltek Vantagepoint's among them, insert data from those records straight into the document, so whatever is missing or stale in a project or employee record carries into the proposal. The draft flags each conflict instead of quietly picking a version.

What your reviewer will watch. Is every requirement answered, in the client's order and inside the page limit? Can every statement be traced to one of your past submissions or records, with no project, role or credential invented? Section E's block 17 asks for current professional registrations: the draft carries what your records say, and the reviewer confirms each license is current. And does each resume speak to this client's criteria, or does it read like the last one?

Once your reviewer says yes, new RFPs and RFQs get the same treatment for about 30 days.

Each draft goes to your marketing lead to edit and approve before anyone outside the firm sees it. The go or no-go decision, the fee and every signature stay with your principals, and the reviewer goes on scoring drafts against what your team would have written.

No other job is added until the 30 days are up.