Commercial office and contract furniture

// AI for contract furniture dealers

AI for contract furniture dealers, tested on projects your team already ordered and installed.

For commercial office furniture dealers and contract dealerships that specify, sell, deliver and install for business, education and healthcare accounts. Choose one desk: specification checks before the order goes in, or order acknowledgment checks when each manufacturer answers it. Whichever you pick becomes a free AI proof of concept on copies of 20 to 30 orders you've already closed. Nobody logs in to your order system or a manufacturer's portal. The verdict belongs to your reviewer, the person on your staff who knows that desk best.

Book a proof-of-concept call30 minutes with Rob

Furniture dealer proof of conceptAgreed before day one

First job: Specification checks, or acknowledgment checks
From you: 20 to 30 closed orders, copied after the NDA
System access: None: no order system, no manufacturer portal
Never: An order placed, changed or accepted
Reviewer: Named by the owner up front
Price: A range first, fixed before you sign

// Jobs we would test

Two checks, one on each side of the purchase order

Pick one to start
Each later job priced on its own

JOB.01 · START HERE

Specification checks

A designer's specification or line-item export read before the order goes in: manufacturer part numbers, options and finishes that don't combine, discontinued items, the discount the contract allows, and quantities against the floor plan's count.

See the specification checks page

JOB.02 · OR START HERE

Order acknowledgment checks

Each manufacturer's acknowledgment compared line by line with your purchase order: part numbers, finishes, net prices, freight, ship dates, and split shipments against the installation date.

See the acknowledgment checks page

JOB.03

Punch lists and replacement orders

Damaged or short items from the installer's punch list traced back to the line that was acknowledged, then drafted as a replacement request for your project coordinator to send.

JOB.04

Public furniture bid packages

A school's or agency's furniture solicitation condensed to one sheet of line items, required standards, contract vehicle and delivery window, for the person pricing your response.

// Why these two first

A closed project folder already shows what a good check would have caught

Each folder is its own answer key. The specification the designer handed over, the purchase orders written from it, the acknowledgments that came back and the installer's punch list usually sit together. A proof of concept on those folders is graded against what your team corrected, and against what still went wrong on the job site, with nothing new to collect.

Your customers write down who may sell to them and how. The University of Oregon's campus design standards for furniture, revised October 20, 2025, require commercial-grade products, list the dealers the campus accepts, and direct that all available purchasing contracts be used to get the best pricing. The installation section adds that prevailing wage rates and a related fee are mandated by the state. A single campus order can arrive with its dealer, its contract and its labor rules already decided.

State contracts split product from service. North Carolina's statewide term contract 5610A runs from July 15, 2024 to July 14, 2027 and is mandatory for state agencies, universities and community colleges unless a statute exempts them. Its announcement says installation charges, design services and project management are allowed, with the amount negotiated with the vendor before the order is placed. One project can therefore carry furniture at contract price beside services priced by hand, and both have to be right on paper.

Federal accounts bring their own vocabulary. One published GSA Schedule price list from a furniture services holder carries special item numbers 33721P for packaged office furniture, 541614CF for comprehensive furniture management services and 541614OR for office relocation and reconfiguration. Before a federal agency buys an item Federal Prison Industries makes, FAR 8.602 has it research whether that item is comparable in price, quality and delivery time and record what it found, unless an exception applies. A check has to know which vehicle an order sits under before it can say a line is right.

Requirements outlive the rules behind them. California repealed Technical Bulletin 133 for seating in public occupancies, and the bureau's rulemaking set TB 117-2013 as the standard for furniture in publicly occupied buildings. A hospital or school specification copied forward from before then can still name the old test. Healthcare has a separate document: BIFMA's HCF 8.1 cleanability guidelines, in the 2017 edition, are written for furniture used in patient care, say they are not necessarily applicable to offices or administrative areas, and do not address how well a cleaner disinfects.

One limit covers both jobs. The proof of concept never touches your order system, a manufacturer's portal or a live purchase order, and it never places, changes or accepts an order. A person on your team checks every specification and every acknowledgment. The rules above are cited so your people can read them; nothing on this page is legal advice, and whether a product meets a standard or a code stays with your team and the manufacturer's documents.

// How the test runs

Three steps at one desk

Step 01
Pick the desk and the reviewer
The owner chooses the job and names the reviewer, often the specification manager or senior designer for spec checks and the project coordinator or purchasing lead for acknowledgments. Success criteria are written down, you hear a price range for the live job, and the NDA is signed before any project file moves.
Step 02
Run it on copies of closed orders
Send 20 to 30 closed orders with the specifications, floor plans, POs, acknowledgments and markups behind them. Exports and PDFs are enough. Project files that can't leave the building become look-alikes, built with your reviewer.
Step 03
Compare, then a month of live orders
Your reviewer lays each draft beside what your team actually did, and that call decides it. After a yes, the same job runs on new orders for about 30 days, with a person approving each item before it goes anywhere. Any next job is its own decision and its own price, and monthly support follows.

Priced per job. You get a range before the proof of concept and a fixed price before you sign.

Rob sets the range on the call from three counts: orders your team places in a month, the manufacturers those orders go to, and the purchasing contracts your public accounts buy through.

// Questions

What dealer principals ask first

Does this replace our dealer system or our design software?

No. The test runs on copies and exports and connects to nothing: no dealer system, specification tool or manufacturer's portal. If a live job follows, how drafts reach your team is scoped and priced before you sign.

Will it work across the manufacturers we represent?

It reads whatever you send, from any manufacturer, and claims no connection to any of them. Your files need to include what the check depends on: the price lists, option guides and contract terms your team used for those orders.

Will it tell us whether a chair meets a standard or a fire code?

No. It compares what the specification asks for with what your records show and marks the gaps. Whether a product meets a BIFMA standard, a flammability test or a code stays with the manufacturer's documents and your people.

Should education and healthcare orders be in the sample?

Yes, if you sell to those accounts. Public buyers and hospitals often attach written requirements that a private office order won't have, so a sample of office orders alone would test only part of the desk. Your reviewer picks the mix.

Who should be our reviewer?

The person your team turns to when a line won't price or an acknowledgment looks wrong, often a specification manager, senior designer, project coordinator or purchasing lead. The owner names them before the test starts, and their call against the written success criteria decides it.

Would you contact our manufacturers, designers or customers?

No. Nothing goes to a manufacturer, a rep, a designer or an end customer during the test. Every draft goes to your reviewer, and any question it raises is yours to ask or drop.

Rob Eason, founder

// Book a proof of concept call

Start with last quarter's closed orders.

Thirty minutes with Rob about your dealership, your role, the job you'd test first and how many orders your team places in a month. Specifications, floor plans and acknowledgments stay with you until the NDA is signed.

Book a proof-of-concept call

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