Wrap-up enrollment files, assembled from the manual and the sub's paperwork for your program administrator.

When a subcontract is awarded, someone has to pull the program's requirements for that tier, collect the sub's enrollment form, class codes and estimated payroll, confirm what operations the program leaves out, gather evidence of what the sub carries for work off the site, and chase whatever hasn't arrived.

In the test, AI works from copies of the same papers and drafts the enrollment file: the manual's list for that tier, each form received, payroll by class, excluded operations, off-site coverage evidence and what is still missing. Nothing gets enrolled, and your reviewer compares each draft with the file your team built.

Enrolled means something specific in each manual. Marin Community College District's OCIP treats a sub as not enrolled until the administrator and insurers receive and approve a completed Contract Enrollment Form for each awarded contract, and no contractor can be enrolled more than 30 days before it starts; a sub enrolling after its start date needs a No-Known-Loss Letter, and late enrollment still isn't guaranteed. The Port Authority of New York and New Jersey wants a Sub-Contractor Approval Request and an OCIP Form 1 with a non-OCIP certificate, says a late submission will end in full OCIP exclusion, and counts nothing as confirmed until an OCIP certificate arrives. The New York City School Construction Authority takes a Subcontractor Approval Form through its Vendor Access System, and the Judicial Council of California a Notice of Contract Award Form F. The draft works from that program's own list.

Payroll by class follows the program, not your habit. The Port Authority wants entries by the 10th of each month, zero entries for months with no site work, and payroll only under class codes already enrolled for that contract, with overtime hours at regular rates; on New York jobs it also wants Limited Payroll, capped by worker and week by state district. The Judicial Council's manual strips overtime premium as well and limits owners' and executive officers' payroll, while a University of Kentucky cancer center project's cost worksheet counts gross payroll with premium pay in it. Certified payroll is a separate report at the Port Authority and cannot be accepted at Marin. So the draft quotes the program's rule on each line before it totals anything.

Excluded operations are specific, and they shift. Marin leaves out demolition with abatement but not demolition alone, treats temporary labor and leasing companies as eligible, and enrolls a supplier with an on-site installer for general liability only. The Port Authority excludes demolition using explosives and work done primarily off site, such as fabrication. The Kentucky project excludes a mobile crane operator whose only work is lifting or placing materials. The Judicial Council's list reaches equipment rental companies that perform maintenance unless they supply operators, and the Metropolitan Washington Airports Authority's reaches work for a tenant. Your reviewer will check that a sub near one of those lines was flagged for the program administrator rather than sorted by the draft.

Off-site evidence is a separate file. The Judicial Council has the contractor apply for approval of an off-site location, giving the address, a description, the intended use and the duration, with the location dedicated entirely to the project and no coverage assumed until confirmed. Off-site materials under the Port Authority's builder's risk need its administrator's approval too. A sub's own schedule may also carry CG 21 54, which IRMI's glossary describes as excluding listed projects covered by a wrap-up, and the draft lists it wherever the policy shows it.

The close and the state rules sit behind it all. Marin's completion notice records actual start and end dates to confirm the workers compensation policy term, then goes to the California rating bureau. On the Kentucky project, the Notice of Work Completion starts the final payroll report and audit, and a sub who later returns works under its own insurance. California's Civil Code 2782.96 wants any credit for premium spelled out in the bid documents and the policy limits, known exclusions and term disclosed, section 2782.05 leaves wrap-ups out of its indemnity rule, and Texas Insurance Code 151.051 requires at least three years of completed operations under a consolidated program. Summaries only, not legal advice.

With a yes from your reviewer, new subcontract awards go through the same job for about 30 days.

A program administrator approves every enrollment, the same as today. The AI writes a file and a missing list; it enrolls no one, excludes no one and reaches no live certificate.

Your reviewer keeps scoring against the written criteria.