AI for commercial tire dealers, tested on fleet tickets and claims you already closed.

Independent has a federal meaning. Under 49 CFR 574.3, an independent dealer is one whose business no tire manufacturer or brand name owner owns or controls. Section 574.8 then gives that dealer three ways to register each new tire it sells or leases: hand the buyer a paper form holding the whole identification number, return the form to the manufacturer within 30 days, or send the data electronically within 30 days and say so on the invoice. So the numbers on a commercial ticket matter well before anyone bills it. Nothing on this page is legal or tax advice.

Some fleets buy miles instead of tires. The same rule defines a mileage contract purchaser as someone who buys or leases tire use on a mileage basis, and section 574.5 lets tires made only for those buyers carry the words "for mileage contract use only" on the sidewall. River Valley Transit Authority's August 2025 invitation for leased bus tires shows what that does to billing: a rate per mile, a monthly report of each vehicle's hubometer or odometer start and end readings, an invoice stating total mileage and rate for each size, and a right for the tire provider to audit those records on two weeks' notice.

Size is a class as well as a number. The State of Iowa's 2023 request for proposals for the NASPO ValuePoint tires, tubes and services agreement sorts medium commercial and heavy duty tires as those with no letter at the start of the size, gives off-the-road tires for loaders, backhoes and graders a class of their own, and lists retreads as an optional service. It wants a new tire delivered within a year of being made, with the dealer swapping out any older one at no fee, and the size, maker's name, DOT number and serial number molded in at cure.

Rim wheels bring their own rule. OSHA's 29 CFR 1910.177 covers multi-piece and single piece rim wheels on large vehicles such as trucks, tractors, trailers, buses and off-road machines, and no one may service them untrained. The Tire Industry Association's commercial tire service courses run from an orientation split between medium truck and off-road tires, through a basic level for documented OSHA training, to a certified level with a road service safety module and recertification every two years. Your technician is trained for the wheel, often on the shoulder of a road, and a ticket written there can leave gaps only your billing desk knows how to fill.

Tax and retread billing add their own lines. IRS Publication 510, in its December 2025 revision, figures the excise tax on a taxable tire from its maximum rated load capacity, and exempts domestically retreaded tires previously sold in the U.S. as taxable tires, as well as tires of a type used only on mobile machinery. Ocean County, New Jersey's retread specification folds every spot repair into the retread price, allows section repairs and nail holes to be charged only when they can be seen on the finished tire, and gives seven days to turn a road tire and fourteen for off-the-road.

One limit covers both jobs. Each closed ticket already has the invoice your billing desk sent, and each closed claim has the decision your adjustment person made, so the answer key exists. The proof of concept never touches your shop or billing system, a live invoice or a live claim. It never decides whether a tire is out of service, adjusts an invoice or grants a claim. A person in billing resolves every difference, and your adjustment person decides every claim.