Food plant pest control audit binders, assembled from service tickets for your account manager to hand over.

The pieces live in different hands. The contract and scope sit with sales, the credentials with the office, the device map with whoever services the plant, and a year of tickets in your routing system. Someone reads those tickets, works out which products were really applied, finds the label and safety data sheet for each, totals the device counts for the trend report, and notices what is not there.

For the test, AI reads copies of all of it and assembles the binder in the order your customer's auditor wants: each section filled from the document it came from, device maps carried as provided, products from the tickets matched to your label and data sheet copies by EPA registration number, trend tables built from counts already on your tickets or exports, and a list of what is missing. Your account manager reviews the draft and decides what happens next.

The contract is a checklist item, not a formality. NPMA's 2016 food facility standards want a signed contract that names, among other things, the approved products, the scope of emergency calls, which service records the facility will get, and a duty to tell the facility about new products. AIB International's standard, read on the copy the Association of Food and Drug Officials posts, spells out its own scope of service with equipment and material storage and who to call in an emergency. The draft sets each plant's contract beside the checklist you send and lists what the contract doesn't say.

Credentials are copies, and each has an owner. AIB has the facility hold a copy of each person's certification or registration, the company license, and a current certificate of insurance showing the liability coverage, and NPMA adds proof of food facility training and an exam. A public buyer can ask sooner. Delgado Community College's 2026 pest control bid in Louisiana wants the license copy with the bid, a certificate of insurance naming the college as holder within 10 business days of award, and a log book for its kitchen areas, updated at every visit, holding invoices, records of the work, the chemical used and its safety data sheet. The draft shows each copy it found with the name and date on it, and lists the technicians on tickets with nothing on file.

Applied is not the same as approved. AIB asks for specimen labels covering every pesticide used in the facility, and NPMA's yearly on-site review checks that labels and safety data sheets are current. Those copies can go out of date quietly. EPA treats a data sheet that accompanies a pesticide as part of its labeling, and accepted labels are amended: one 2005 stamped amendment added food and feed handling establishments as a use site, while a 1996 label limits its product in food areas to crack and crevice work and defines food areas to include receiving, storage, packing and edible waste storage. That is exactly why the draft reads no label for anyone. It matches ticket products to your copies by registration number, shows the date on each copy, and lists any ticket product with no copy on file and any copy no ticket used.

Maps and trends are where binders come apart. SQF Code Edition 9's pest prevention section, 11.2.4, wants each device's identification, location, number and type on a site map, and SQF Edition 10 has been available since early 2026, so check which edition your customer's auditor uses. AIB asks for a current and accurate map of monitoring devices, with temporary devices mapped and any device no longer needed accounted for. The draft carries your map as provided and never redraws it; it compares device numbers on the map with device numbers on the tickets and lists those on only one. AIB also has pest sightings reviewed at least quarterly with a report to the facility, and an annual assessment reaching back at least 12 months. The draft totals the counts on your tickets or exports by period and zone, and leaves the reading of any trend to your people.

Who sees what, and what your reviewer watches. NPMA's standard lets the facility ask for copies of every document, service tickets included, has your company keep a backup, and bars handing copies to an official without the facility contact's written permission, except in a state pesticide regulatory audit. USDA's sanitation rule, 9 CFR 416.4(c), has a meat or poultry plant keep documentation of a chemical's safe use available to FSIS inspection staff, and organic handlers bring in the National Organic Program's rule 205.271. Your reviewer checks that the binder follows the customer's order, that every document is the current one, and that the missing list is complete. This describes public standards in general terms and is not legal or audit advice.

If your reviewer says yes against the success criteria, plants with an audit coming up get a draft binder for about 30 days.

Your account manager reviews each binder and hands it over. A licensed person reviews any record in it, and nothing reaches a plant, an auditor or a portal without one of them.

Anything beyond that is a new job with a price of its own, followed by monthly support.