Takeoffs from the room finish schedule, by product and room, with every mismatch listed for your estimator.

On an office fit-out, a school wing or a hospital floor, the room finish schedule lists each space by number with a code for its floor and its base, and a legend on another sheet says what CPT-1 or LVT-2 actually is. The plans show where those rooms are, the finish plan shows how the pattern runs, and the Division 09 sections add the rest. An estimator holds all of it together, works room by room and turns it into cartons, square yards, roll widths, linear feet and kits. The real work is catching what doesn't agree before it becomes a price.

For the test, AI reads copies of those documents and drafts the takeoff: each room with its finish code, area and base run, transitions counted where two finishes meet, each product's pattern and waste shown as written, and attic stock on its own line. It also lists every room on the schedule with no place on the plans, every plan room with no schedule row, and every code missing from the legend. Nothing is priced or sent.

The general notes move the quantity. One finish sheet, issued by addendum in November 2022 for a Midlands Technical College project, has base wrap corners at doors and windows and return to the jamb. Floor finishes stop at the center of a closed door when material or color changes and run on under base cabinetry, every landing is LVT-1 and every tread LVT-2, and a note warns that the hatching does not show the direction of the carpet or LVT. None of that sits in a room's row. A New York State resilient tile section wants flooring laid before movable partitions go up, without breaking the pattern, and Columbia University installs lab casework on legs after the floor. The draft counts those areas only where a note or section says to, and names the sheet.

An addendum can add a room's whole scope in one note. Addendum 1 to a 2015 New York State project at the Kingsboro Addiction Treatment Center in Brooklyn added a resilient tile section to the project manual and a single drawing note for the dining room: remove the existing vinyl flooring and wall base, prepare the floor, and provide about 1,750 square feet of vinyl composition tile and about 150 linear feet of vinyl base. That room's quantity lives in the note. The draft applies the latest addendum to every room it reaches and names it on the line.

Attic stock has no single rule. Kutztown University wants one box of extra resilient tile per 30 boxes or fraction, for each type and color. The University of Houston's tile section says one per 50, and its sheet section says at least 10 linear feet per 500 or fraction, in roll form at full roll width. The Port of Portland's carpet section asks for the manufacturer's minimum or one box, and Texas State University lowers its overage on jobs over 10,000 square feet. Houston's carpet section also wants the extra from the same run and dye lot as the installed goods. The draft prints attic stock as its own line by finish code and quotes the rule it used.

Pattern and layout decide the waste. CRI 104 lists monolithic, ashlar and quarter turn among the carpet tile methods and defers to the maker. Its shop drawing list wants exact notes where dye lots change, the excess material in each area and how it will be used, and a compass direction on each sheet, and it says the chalk lines need not cross at a room's center, so a layout can reduce waste. Houston wants the tile grid offset from access floor panels. Columbia wants opposite perimeter tiles equal and at least half a tile wide, reducers in one piece where possible, and base joints at least a foot past outside corners. Your estimators' waste factors go into the success criteria first, and the draft shows them room by room rather than folding them into the area.

Terrazzo and resinous count in their own units. New York's 2024 section for resinous terrazzo wants shop drawings of divider, control-joint, accessory and abrasive strips, offers control joints set back to back above the slab's own control joints, and casts precast base no shorter than 36 inches. Its resinous section has integral cove base 4 inches high and a mock-up with 96 inches of it. The draft carries strips and cove by the linear foot and keeps each product apart. Your reviewer will look first at rooms on one document only, codes missing from the legend, base counted across door openings, transitions where two finishes meet, and attic stock counted twice.

Once your reviewer says yes, new finish schedules run through the same job for about 30 days.

Your estimator approves every takeoff before a number reaches a bid, and your team still sends everything that goes out.

You fix the live job's price before you sign. Any job after it is priced alone, and monthly support begins when one is running.