Running Voyager Commercial? Test CAM reconciliation on a year you already closed.

In a Voyager shop the year-end work starts well before anyone clicks Calculate. Someone checks that every recoverable account sits in the right pool, that each tenant's amendment carries the right groups, share, base year and cap, and that the year's estimates billed under the right charge codes. Then the reconciliation runs, a few results get questioned, adjustments go in, it runs again, and a charge batch is reviewed and posted.

For the test, AI works only from copies: leases and amendments, your Voyager setup printed or exported, the pool detail and the estimates billed. It redrafts each tenant's reconciliation and lists every place where the Voyager setup and the lease appear to disagree. Nothing is calculated in Voyager. Your reviewer sets each draft next to the statement your team sent.

Three layers, and the terms sit on the amendment. Yardi's Voyager Commercial user guide builds recoveries in layers: a recovery group holds expense pools, and each pool holds GL accounts. One recovery profile per net lease type serves as the property's template, but the terms that count are keyed on the Recovery tab of the tenant's lease amendment, with estimates on its Recovery Est tab. So a renewal can carry different recovery terms from the amendment before it. The draft names the amendment whose terms it applied and lists any signed document that changes them without a matching amendment in your export.

An account in two pools is billed twice. The same guide warns that when one GL account sits in two pools and both are on a lease, the tenant pays that expense twice. Voyager's Data Validation Analytics looks for that, for a pool in two groups, for charge codes repeated across groups, for missing area figures, and for a lease unit area that differs from the area table. Those checks test the setup; none reads the lease. The draft compares each lease's exclusions with the accounts left in that tenant's pools and lists every account it would treat differently.

The share comes from settings, not just square feet. On the Recovery Pool for Lease screen, the share is a numerator column over a denominator column from the area table, unless someone typed an override, entered a fixed pro rata share, or ticked Use Contract Area to use the amendment's area. The denominator can be total area, occupied or leased area as a daily weighted average with a minimum occupancy floor, or a custom denominator built from buildings, floors or units, such as an elevator pool that leaves out the ground floor. The draft works out the share the lease describes and names the settings that would produce it.

Gross-up, caps and minimums each have their own switches. Voyager grosses up a pool only with the Total denominator type, skips it once actual occupancy passes the gross-up level, and lets the property mark a fixed part of a pool that never grosses up. On the Recovery Cap History screen, a cap applies to operating expenses, the tenant's share, or the share plus the management fee, and rises by a fixed increase or a CPI index with a floor and ceiling, built on the prior cap or the prior actual share. A minimum works the other way: the higher of minimum and actual becomes next year's minimum. The draft says which combination fits each lease and flags any cap clause that fits none.

What your reviewer watches. After a run on the Commercial Recovery Analytics screen, a tenant adjustment changes one lease, an expense adjustment changes everyone in the pool, Expense Adjustment by Trans moves a transaction into another recovery year, and Occupancy Override replaces a month's occupancy for the whole property. Retail leases add the anchor deduction, which spreads what anchors don't cover across the non-anchor area. Your reviewer, usually the property accountant who runs the recon, will look hardest at pool accounts, denominator settings and cap history, because those settings carry into every later year.

Meet the success criteria and the job runs for about 30 days of your next reconciliation season, on the properties you pick.

Each draft and its setup questions go to your property accountant, who accepts, corrects or rejects them before anything changes in Voyager. Your team fixes any setting it agrees with, runs the reconciliation, reviews the charge batch and posts it, as it does today. Statements, tenant questions and audits stay with your team.