A roof report for every building in the portfolio, drafted from your own inspection files.

An owner or a property manager with a dozen buildings, or a hundred, asks the contractor who inspects their roofs for one picture: what each roof is, how old it is, how it looked at the last visit, what leaked, what was fixed, which warranties are still running and what each roof will need in the coming years. Today someone on your team builds it by hand from reports, photos, work orders and warranty files spread across years.

In the proof of concept, AI reads copies of the same files and drafts a report for each building: every roof section with its area, system and install year, the condition your inspector recorded, leaks and repairs with their dates, warranty status from the issued warranty, and the actions your team recommended, set out by year. A portfolio summary rolls the buildings up. Nothing goes to a customer: your account manager reads each draft next to the one that was sent.

The owner's rating scale comes first. Many owners already have one. Mississippi's finance department, in an April 2025 memo to state agencies, universities and community colleges, asks for every roof to be inspected at least every three years, by facilities staff, a licensed architect or engineer, or thermal imaging, and for a separate entry for each roof area where a building has more than one roof type. Its A to F scale mixes age and condition: A is under 5 years and excellent, B and C under 15 years and good or fair, D and E 15 years or more and fair or poor, F failing. The memo also blames rating bias and loose definitions for wide variation in reported conditions. The draft can work out the age half of a rating from the install year; the condition half is always your inspector's.

A public program shows what a full report holds. The District of Columbia's Department of General Services, in the scope for its roof management program, asks for a yearly survey with a core cut in every low-slope section, located on the roof plan, and a report for each building that opens with a one-page summary. It sets out ten years of maintenance, repair and replacement recommendations, an estimated remaining service life with a replacement date even past that window, restoration options in place of replacement, and a ten-year cost of ownership. Its condition rating covers eight items, from the quality of the original construction and later upkeep to leaks, field membrane, perimeter and projection flashings, sheet metal, drainage and remaining life. The draft follows whatever layout the owner asks for, and takes remaining life and replacement years only from what your team wrote.

Old inspections and long warranties both mislead. Montana's 2022 statewide condition assessment report calls three to five years the accepted cycle for building assessments and treats data older than five years as largely obsolete; its facility condition index divides the cost of needed renewal and repair by the building's replacement value. A section last inspected years ago should say so on the page. NRCA's consumer bulletin on maintenance warns that a manufacturer's warranty doesn't necessarily assure a roof will perform and often limits the warrantor's liability and the owner's remedies. The draft shows each warranty's end date as the issued warranty states it, never as a reading of the roof's condition.

A dated report, not a certificate. ASTM E2018, the Standard Guide for Property Condition Assessments: Baseline Property Condition Assessment Process, tells users to rely on a property condition report only for the point in time the observations were made, and lists warranty, guarantee and code compliance among its exclusions. A roof asset report deserves the same limits: each section shows the inspection it came from and that visit's date, and nothing in it certifies code compliance, engineering adequacy or warranty coverage.

What your account manager will check first: a roof section left off the plan, areas or install years that differ from last year's report, a condition from the wrong visit, a leak with no repair after it, a warranty end date that doesn't match the warranty, and an action moved to a year your team didn't choose.

After your account manager's yes, the job runs for about 30 days, updating a building's draft as new inspections, leak calls and repairs come in.

A person sends every report. Your account manager reviews each draft, changes what needs changing and decides when an owner sees it. Ratings and recommended years stay exactly as your inspectors and service manager set them.

The live job's price is fixed before you sign. Whatever job follows is priced separately, and monthly support begins once one is live.