Repair proposals drafted from the inspection, priced from your own rates.

After a maintenance inspection or a leak investigation, someone in your service department turns the field notes into a proposal: what was found, where it sits on the roof, what you recommend, and what each item costs. Property managers often want choices, such as repairs this season and a recover or replacement for next year's budget, and they pass the proposal to an owner who never stood on that roof.

In the proof of concept, AI reads the same report, photos and notes and drafts the proposal: each finding tied to its spot on the roof plan and its photo, the repair your team usually writes for it, the quantity, and a price built only from the unit prices and labor rates you supply. No proposal reaches a customer. Your service manager lays each draft beside the one that was sent.

A moisture survey points; a core confirms. Infrared surveys under ASTM C1153 are done at night to find wet insulation above the deck, and the practice does not determine the cause of the moisture or where it got in. Impedance scanners under ASTM D7954 have their own blind spots: the standard warns that black EPDM and aluminum foil facers give false positive readings, that metal surfaces can't be scanned, and that an inverted roof can't be surveyed while its overburden is in place. Only a core shows for certain whether insulation is wet. So the draft treats a surveyed wet area as unconfirmed until a core backs it up, and marks it for your estimator instead of pricing a tear-out.

The core log decides which options are allowed. A core shows the assembly layer by layer: membrane, cover board, insulation type and thickness, deck, and how many roofs are already there. Reroofing rules based on the International Building Code bar a recover where the existing roof is water-soaked or too deteriorated to serve as a base, or where it already has two or more applications of roof covering. The draft reads the core log before it writes any recover line. Where a tear-off removes insulation that sat entirely above the deck, the energy code your jurisdiction adopted can require the new insulation to meet current R-values, which changes the replacement option's scope.

Ponding and edges each have a yardstick. NRCA's glossary counts water as ponding when it is still there more than 48 hours after rain, in weather that would normally dry it, so a photo of standing water the morning after a storm is a note, not yet a finding. Perimeter edge metal and coping on low-slope roofs are tested under ANSI/SPRI/FM 4435/ES-1, whose RE-1, RE-2 and RE-3 tests cover edge termination, edge flashing pull-off and coping pull-off, and the 2021 IBC points to it in its section on edge systems for low-slope roofs. The draft carries the tested edge system your past proposals named, rather than describing replacement metal by gauge and color alone.

Warranty status comes before price. On a roof still under a manufacturer's warranty, a repair can belong to the manufacturer's process rather than to a service ticket. One manufacturer's total system warranty requires the owner to report any leak in writing within 30 days, and is void if repairs are made through the roof or equipment is attached to it without the manufacturer's written authorization. When the file shows an active warranty, the draft puts that at the top of the proposal for your service manager instead of pricing around it.

What your service manager will check first: findings left out of the proposal, items with no photo or location behind them, quantities that don't match the inspector's measurements, recover options the core log rules out, rates that differ from your current price list, and repairs on a warranted roof that went out without a note.

After your service manager's yes, the job runs for about 30 days on inspections as they come in from the field.

A person approves every proposal before a property manager sees it. Each draft shows the finding, the photo and the price for every item together, and whatever the draft couldn't settle is marked for your estimator.

You sign at a fixed price for the live job. Warranty paperwork, or whichever job comes next, gets its own price, and monthly support begins once a job is live.